AP Travel & Expense Coordinator

Job Description

Job Description

We are looking for an AP Travel & Expense Coordinator to support travel and expense processing while contributing to broader accounts payable operations in Arlington, Virginia. This role is ideal for someone who works accurately in a high-volume environment, communicates well across departments, and is comfortable guiding employees through expense submission procedures. The position offers the opportunity to play a visible role within finance while helping maintain timely, compliant, and well-documented payment processes.

Responsibilities:

• Review and process employee travel and expense submissions in Concur, ensuring reports comply with company policies and are completed accurately.

• Support end-to-end accounts payable activities by entering, validating, and routing invoices for timely payment.

• Organize large volumes of vendor invoices by matching supporting documents, assigning correct coding, and preparing batches for processing.

• Reconcile corporate card activity and record related general ledger entries to maintain accurate financial data.

• Prepare and distribute 1099 documentation for applicable vendors and subcontractors in accordance with reporting requirements.

• Assist with month-end accounting tasks, including account reconciliations, accrual preparation, and support for financial reporting.

• Provide training and day-to-day guidance to employees on expense reporting procedures and Concur usage.

• Partner with the Accounts Payable team and finance leadership to resolve discrepancies, improve accuracy, and maintain efficient workflows.

All interested candidates in this AP Travel & Expense Coordinator role and other fulltime opportunities across the D.C. area please send your resume Justin Decker via LinkedIn. 

• At least 2 years of experience in accounts payable or travel expense report processing.

• Hands-on experience using Concur for expense management and report processing.

• Background handling invoice processing in a high-volume environment with strong attention to detail.

• Working knowledge of account reconciliation, accrual support, and general accounting principles.

• Proficiency in Microsoft Excel and confidence performing data entry with a high degree of accuracy.

• Strong verbal and written communication skills with the ability to assist employees and coordinate with internal stakeholders.

All interested candidates in this AP Travel & Expense Coordinator role and other fulltime opportunities across the D.C. area please send your resume Justin Decker via LinkedIn.