Executive Assistant Senior

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled culture and talent experience and our ability to be compelling to our clients. You'll find an environment that inspires and empowers you to thrive both personally and professionally. There's no one like you and that's why there's nowhere like RSM. Responsibilities Serve as the point person to maintain all calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly. Coordinate all travel arrangements (flights, cars, hotels and meals, etc.). Submit expense reports in a timely manner. Manage meeting logistics, track attendees, take notes, and follow up with action items. Maintain daily, weekly, and monthly to-do lists with follow-ups. Routinely handle confidential correspondence. Own projects and/or events as assigned, including conducting research, organizing details and following through with execution. Prepare and proofread information, including correspondence, PowerPoint slides, handouts, and spreadsheets, ensuring a professional and consistent appearance. Independently compile data from various resources and prepare reports and/or documentation. Review invoices and/or charges on firm-issued purchasing cards for accuracy and reconcile in a timely manner. Serve as a go-to resource to deliver a consistent and positive experience. Act as a liaison between ESS and other firm client service departments and/or others outside the firm as appropriate. Share knowledge of firm systems, tools and industry knowledge when appropriate. Collaborate with other executive assistants, including identifying and establishing best practices; provide training to others when appropriate. Perform other duties as assigned. Education Associate degree or 2+ years of experience in related field Technical/Soft Skills (Required) Intermediate to advanced Microsoft Office skills, ability to learn programs/software utilized by the firm and train others as needed Demonstrates a working knowledge of tools, resources and technology required with assigned responsibilities Ability to communicate effectively with a diverse audience Effective organization, prioritization and time management skills, and strong attention to detail; excellent people skills Strong grammar and proofreading skills and experience Ability to prepare presentations, including charts, graphics and tables, speaker notes and handouts, etc. Ability to balance multiple tasks and projects Special Requirements Specific to Job Must be punctual and able to adapt to changing schedules Ability to convey instructions clearly and concisely and be responsive when required Maintains professionalism in demeanor, conversation and attire Experience 3+ years of relevant experience in a related field or area Leadership Skills (Required) Ability to facilitate discussions with leaders Ability to manage at a macro level and identify when a refined approach is necessary Has the ability to respond positively to changing circumstances, seeks and implements change to drive business improvement and serves as a model of the change Works collaboratively with the executive assistant supervisor/manager to provide support across the enterprise, particularly during peak times Preferred Requirements Experience with project management tool(s) (preferred) At RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life\'s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at All applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at View phone number on click.appcast.io or send us an email at View email address on click.appcast.io. RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate. RSM will consider for employment qualified applicants with arrest or conviction records. For those living in California or applying to a position in California, please click here for additional information. At RSM, an employee\'s pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range. Compensation Range: $61,400 - $101,800 #J-18808-Ljbffr