Analyst, AP

Accounts Payable Analyst

The Accounts Payable Analyst is an integral part of the finance team, responsible for the accurate and timely processing of all overhead-related payables. This role focuses on ensuring that corporate expenses are coded, processed, and paid efficiently. The ideal candidate possesses strong attention to detail, a foundational understanding of AP processes, and a customer-service mindset to support both internal stakeholders and external vendors.

Invoice Processing & Payment Execution

• Manage the daily invoice processing for corporate overhead expenses, securing necessary departmental approvals and coding.
• Assist in the preparation and execution of weekly payment batches, focusing on check, ACH and electronic payments.
• Identify, research, and resolve discrepancies, duplicate invoices, or missing information in a timely manner.

Vendor Relations & Inbox Management

• Serve as the primary point of contact for overhead vendor inquiries, responding to payment status requests promptly and professionally.
• Actively monitor and manage two dedicated accounts payable email inboxes, specifically covering both overhead and media payables.
• Serve as the primary point of contact for vendor inquiries across both overhead and media channels, responding to payment status requests, invoice disputes, and general questions promptly and professionally.
• Perform regular vendor statement reconciliations to ensure accounts remain current and there are no outstanding past-due balances.
• Assist in maintaining accurate and updated vendor master files, including gathering W-9s and verifying banking details.
• Work closely with key employees across the organization to ensure timely processing and approval of overhead bills.

Process Integrity & Support

• Ensure strict adherence to all AP financial controls and company policies to mitigate risk.
• Maintain organized and accurate AP records and documentation for audit purposes.
• Support the AP Supervisor and wider finance team with month-end closing procedures, including compiling data for overhead accruals, reporting, outstanding checks reconciliation, and general ledger reconciliations.
• Contribute to process improvements to streamline overhead invoice routing and approval workflows.

Qualifications & Experience

• 23 years of proven experience in a high-volume Accounts Payable role, preferably with a focus on overhead or corporate expenses.
• Solid understanding of basic accounting principles and full-cycle Accounts Payable processes (vendor setup, invoice processing, and payment execution).
• Hands-on experience with major ERP systems; experience with NetSuite is highly desirable.
• Strong data entry skills with a high degree of accuracy and attention to detail.
• Excellent problem-solving skills and the ability to research and resolve invoice and payment discrepancies.
• Strong verbal and written communication skills, with a collaborative, customer-service-oriented approach to working with internal teams and external vendors.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred.