Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day invoice and payment operations for a contrat opportunity. This role is ideal for someone who brings strong attention to detail, sound judgment, and hands-on experience managing both automated and manual accounts payable activities. The successful candidate will oversee full-cycle invoice handling, maintain positive vendor communication, and help ensure accurate, timely processing across the payment workflow.

Responsibilities:

• Manage end-to-end accounts payable activities, from invoice receipt through final payment, while maintaining accuracy and timeliness.

• Review and process invoices in both automated and manual workflows, ensuring proper account coding and supporting documentation.

• Perform three-way matching by validating invoices against purchase orders and receiving records before approval.

• Prepare and execute payment activities, including ACH transactions and check runs, in accordance with established schedules.

• Investigate and resolve invoice discrepancies, pricing issues, and payment exceptions by coordinating with internal teams and vendors.

• Maintain strong vendor relationships by responding to inquiries, addressing payment concerns, and providing clear status updates.

• Ensure purchase order information is applied correctly and that invoice records are complete, organized, and audit-ready.

• Proven experience in accounts payable, including full-cycle invoice processing.
• Working knowledge of three-way matching, purchase order validation, and invoice reconciliation.
• Ability to code invoices accurately and apply appropriate account classifications.
• Hands-on experience supporting electronic payments such as ACH, as well as traditional check runs.
• Familiarity with both automated AP systems and manual processing methods.
• Strong communication skills with the ability to work effectively with vendors and internal stakeholders.
• High level of accuracy, organization, and attention to detail in a deadline-driven environment.