Management Analyst

Management Analyst

The position serves as a Management Analyst in the Los Alamitos Recreation and Community Services Department and is responsible for performing administrative, financial, human resources, statistical and other management analyses in support of departmental or City-wide activities, functions and programs; assists in the development and review of policies, procedures, work methods, and budget development and implementation; and performs related duties as assigned. Additionally, the position may be responsible for the oversight, execution, coordination and logistics of special events, classes and programs for all ages, sports and aquatic programs, facilities, parks, CIP Projects, contract classes, front desk, day camp, parks program, staff scheduling as well as perform other related duties as assigned.

This position is a full-time position working 40 hours per week with a varied schedule including evenings, weekends and selected holidays for City events or programs.

There is currently one (1) opening responsible for the following areas: Aquatics Programming and Pool Management, Contract Classes, Preschool Program, Contracts, Agreements & Reports, Events, and other duties as assigned.

Essential Job Functions

Under the direction of the Director of Recreation & Community Services, the Deputy Director, or the Recreation Manager, the Management Analyst is required to perform the following essential job functions:

• Takes the lead on special projects of organizational-wide significance; works individually and as part of a team; conducts studies; makes recommendations; implements programs
• Analyzes legislation; identifies potential organizational impacts; prepares technical reports; develops and implements City policy processes and programs to meet legislative requirements; communicates changes to the organization
• Prepares and reviews City Council staff reports and reviews all department staff reports; serves as the point person for composition and/or review of correspondence on behalf of the department
• This job has greater statutory knowledge, the complexity of project design and policy evaluation, lesser direction received, and greater understanding of the principles of public and business administration, human resources, and finance. Positions in this classification can plan, organize, and conduct studies, develop budgets, write grants, evaluate performance, and assess the feasibility and costs of different programs and services. Coordinates programs and activities with other departments; confers with representatives of other agencies, groups, vendors on the public; Conducts special studies and surveys and prepares a variety of reports, correspondence and other materials. Plans, organizes, and supervises community events and programs. Supervise the work of support staff on a project or day-to-day basis.
• Establishes positive working relationships with City employees, outside agencies, and the public.
• Supervision and oversight of the planning, organization, implementation and coordination of recreation, sports and/or aquatics programs/pool management, for youth, teens, adults, and/or seniors.
• Supervise and oversee facilities, preschool programs, day camps, park programs and rentals
• Supervise and oversee the planning, implementation, logistics and execution of Citywide special events
• Participate in the development and implementation of Department budget, goals, objectives, and policies
• Assist with the general inspection and recording of park equipment, amenities and play structures for maintenance purposes
• Responsible for marketing programs and events through implementation of current marketing trends
• Work with outside organizations to collaborate and partner on special projects and/or events
• Participate in the recruitment, hiring, supervision, scheduling, training and evaluation of personnel
• Participate in the preparation of staff schedule and assist with evaluations
• Be able to lift over their head, twist & turn a minimum of 20 pounds.
• Be able to stand for a long period of time either indoors or outdoors.
• Perform other duties and assignments as assigned

Desirable Experience and Training

Graduation from a four-year college or university with major course work in business or public administration and two (2) years of professional experience in administrative and management analysis; or an equivalent combination of training and experience. Possession of a valid California Driver License, Class C is required by date of employment.

Knowledge of:

• Principles, practices and methods of administrative and organizational analysis.
• Public administration policies and procedures; business computer applications, particularly as related to statistical analysis and data management; financial/statistical/comparative analysis techniques.
• Budget development and administration methodologies.
• Effective business communications and correct English usage, including spelling, grammar and punctuation; marketing, writing, and research techniques, methods, and procedures, and report presentation techniques.
• Database administration practices; department administrative policies.
• City organization, ordinances, rules, programs, policies and procedures applicable to departmental operations.
• Basic functions of public agencies, including the role of an elected Council and appointed boards and commissions.
• Rules and procedures governing the notice and conduct of public meetings.
• Word processing; spreadsheet, graphics, and accounting software
• Modern principles and practices of recreation program development, administration, park maintenance and project management.
• Methods and techniques of effective administrative report preparation and presentation,
• Principles and practices of budget preparation and administration.
• Principles of supervision, training and performance evaluation.

Ability to:

• Analyze administrative, operational and organizational problems, evaluate alternatives and reach sound conclusions.
• Collect, evaluate and interpret varied data, either in statistical or narrative form; interpret and apply laws, regulations, policies and procedures.
• Prepare clear and concise reports, and other written materials.
• Maintain accurate records and files.
• Coordinate multiple projects and meet critical deadlines.
• Exercise sound judgment within established guidelines.
• Communicate clearly, concisely and effectively, orally and in writing.
• Use tact, discretion and sensitivity in dealing with sensitive situations.
• Establish and maintain effective working relationships with elected and appointed City officials and boards, other public agencies, employees, citizen groups, and the public.
• Operate computer-based word processing, spreadsheet, desktop publishing and database management software and art and graphics equipment.
• Design, develop and implement recreation programs suited to the needs of the community.
• Elicit community and organizational support for recreation programs.
• Communicate clearly and concisely, both orally and in writing while promoting the values of the organization.
• Establishing and maintaining effective working relationships with other Department staff, other City employees and the public
• Be able to work a flexible work schedule including weekend, evening, and holiday hours.

Physical and Mental Demands/Working Conditions

The physical and mental demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.

• Mental function: Includes reading, writing, mathematical computations, operating a computer, problem solving, managing multiple projects, calmly handling complaints and problems from irate employees, citizens, or contractors, and decision making under stressful conditions.
• Productivity: The position must perform work in an efficient, effective and timely manner with minimal direction.
• Mobility: The position requires sufficient mobility to work in an office setting and operate office equipment. The position may require light lifting and carrying, filing documents (minimum of 25 pounds) in various locations and at various heights, and sitting, standing, walking, remaining seated, and working at a video display terminal for prolonged periods. This position works outdoors at events and may carry equipment (minimum 35 pounds).
• Vision: Vision sufficient to read small print, computer screens, and printed documents, and to operate assigned equipment.
• Hearing: The position is required to hear in the normal audio range with or without correction.
• Environment: The position works in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
• Other factors: The position may be required to work extended hours, including evenings, weekends, and holidays. The position may require the use of a personal vehicle during employment.
• Perform other duties as assigned.