Community Food Program Coordinator

Job Description

Job Description

 

POSITION TITLE: Community Food Program Coordinator

DEPARTMENT:  Operations/Health & Wellness  

REPORTS TO:  Community Food Program Director  

SALARY/FLSA STATUS:  Exempt, Full Time 

ORGANIZATION MISSION:

We prepare youth and young adults to be ready for college, career, and life.

POSITION SUMMARY:

Under the supervision of the Community Food Program Director, the Community Food Program Coordinator coordinates the day-to-day administration and operation of the USDA Child Care Food Program (CCFP), including the Afterschool Meals Program (AMP), and the Summer Food Service Program (SFSP) across Club and community partner sites in Pinellas, Hillsborough, Pasco, and Hernando counties. The position also coordinates designated administrative functions for the organization’s food pantries and approved food support for organizational meetings, trainings and special events.

COMPETENCIES AND KEY RESPONSIBILITIES:

Leadership 

• Model the mission, vision, ICARE values, objectives, policies, programs, and procedures of Boys & Girls Clubs of Greater Tampa Bay; and the principles and practices of non-profit organizations.

• Work closely with the Community Food Program Director to support responsible program growth by evaluating community needs, site readiness, operational capacity, and program requirements.
• Demonstrate sound judgment, integrity, attention to detail, responsible stewardship of resources, and a commitment to serving youth and community partners.

Compliance 

• Manage assigned administrative functions for USDA meal programs, including site applications and amendments, renewals, meal ordering, meal-count compilation and reconciliation, state system updates, required records, vendor coordination, budget tracking, and reimbursement claim preparation for Director review.

• Visit assigned after-school and summer meal-service sites to observe program operations and complete required monitoring reviews including documenting findings, provide technical assistance, and track corrective actions through completion.

Program Management 

• Coordinate day-to-day operations of the Child Care Food Program (CCFP), including the Afterschool Meals Program (AMP), and the Summer Food Service Program (SFSP) at Club and community partner sites.
• Train and support site staff on meal service procedures, recordkeeping, food safety, and applicable program requirements.
• Work closely with food vendors to ensure all food program requirements are met.

Communication & Collaboration 

• Build and maintain effective relationships with Club staff, community partners and vendors.

• Coordinate designated administrative support for the organization’s food pantries, including food and supply ordering, inventory tracking, data entry, distribution reporting, record retention, partner communication, and periodic onsite support.
• Communicate with state program officials, vendors, partners, and site staff to resolve service, documentation, and compliance concerns.
• Coordinate approved food and beverage support for organizational meetings, staff training, and special events, including pricing, ordering, delivery or pickup, dietary needs, purchase documentation, and onsite support.

QUALIFICATIONS:

• High school diploma required. Bachelor’s degree or higher in a related field from an accredited college or university preferred.
• Experience in coordinating multi-site operations, logistics, budgets, and competing deadlines preferred.
• Must be able to pass a Level II background screening ( and drug screening through one of our vendors.
• Must have reliable transportation, a valid driver’s license and eligible to drive per our insurance and can travel between assigned program sites.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong written and verbal communication skills.
• Ability to work collaboratively, adapt to changing priorities, and support team goals.
• Strong attention to detail and accuracy.

TRAVEL:

 

Travel will be required to multiple Club facilities throughout Hillsborough, Pasco, Hernando and Pinellas Counties for training and professional development or other business purposes.

 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, kneel, stoop, and use a keyboard. The employee is occasionally required to bend and lift and/or move up to 40 lbs.

Must be able to work in environments with varying temperatures, including refrigerators, freezers, kitchens, storage areas, and outdoor distribution locations.

WORK ENVIRONMENT:

 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate - high. Flexibility to working schedules may be required due to changing needs. 

DISCLAIMER:

 

The information presented indicates the general nature and level of work expected of employees in this job classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. Reasonable accommodation will be possible and based on an individual basis.

EQUAL OPPORTUNITY EMPLOYER:  

Qualified applicants receive consideration for employment without discrimination because of race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by law.