Staffing - Human Resource Specialist I

HR Specialist I

Location: Tolleson, AZ 100% Onsite - M-F, 8am - 5pm, OT as needed

Interview process: Video Teams Mtg. Manager will hire from this interview.

Requirements:

• Associates in Human Resources or Business related field strongly preferred
• 1-3 years experience demonstrating business support. Previous HR Support experience preferred, but not required
• Superior communication skills (this role requires heavy communication through phone, text, and email)
• Proficiency with Excel
• Ability to work in a fast faced environment

Position Summary: American Panel Solutions is seeking a motivated and organized HR Contractor to support an upcoming hiring ramp. This role will provide administrative and operational support to the Human Resources team, with a strong focus on recruitment coordination and day-to-day HR office duties. The ideal candidate will be highly organized, professional, and comfortable interacting with candidates, employees, and external partners.

Key Responsibilities:

• Provide general HR office support, including filing, data entry, document preparation, and record maintenance
• Make outbound and inbound phone calls to candidates
• Answer and route incoming phone calls and emails in a professional and timely manner
• Support recruitment and hiring activities, including scheduling interviews and coordinating candidate communications
• Assist in the planning, setup, and management of onsite and offsite hiring events (job fairs, open houses, community events, etc.)
• Prepare materials for hiring events, including signage, applications, and informational packets
• Maintain accurate tracking of candidates and hiring activity in HR systems or spreadsheets
• Support onboarding logistics for new hires as needed
• Ensure confidentiality and compliance with company policies and HR best practices
• Perform other HR-related administrative duties as assigned

Qualifications:

• Associate's degree or higher in Human Resources, Business Administration, or a related field preferred
• Strong communication skills, both verbal and written
• Comfortable making phone calls and interacting with a high volume of candidates
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks in a fast-paced environment
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Professional demeanor with a strong customer-service mindset

Preferred Skills:

• Experience supporting high-volume or ramp hiring initiatives
• Experience coordinating or supporting hiring events or job fairs
• Previous HR experience

Work Environment: This role may require flexibility to support onsite and offsite hiring events, including occasional evenings or weekends based on hiring needs.

EEO: "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."