Real Estate Transaction Coordinator

Job Description

Job Description

Transaction Coordinator

JOB SUMMARY:

The Transaction Coordinator (TC) supports agents, buyers, and sellers from pre-contract through post-closing. This role ensures transactions move smoothly, deadlines are met, documentation is accurate, and communication is consistent. The TC oversees file organization, contract compliance, and coordination between all parties-agents, clients, lenders, title/attorneys, and vendors-to deliver a professional, stress-free experience.

ESSENTIAL FUNCTIONS:

Buyer Transaction Management

• Transition buyers into the closing system, confirm necessary documents, and prepare files.
• Review the Agreement of Sale and verify required signatures, initials, and dates.
• Track key deadlines (deposits, inspections, contingencies, closing) and send timelines to clients and agents.
• Facilitate communication with lenders, title/attorneys, and listing agents.
• Coordinate earnest money, inspections, appraisal, loan status, and contract addenda.
• Maintain proactive communication, provide insurance and utility guidance, and support contingency removals.
• Review settlement statements, organize final closing details, and ensure all required documentation is completed.
• Manage post-closing tasks: upload signed documents, confirm brokerage compliance, and request reviews.

Seller Transaction Management

• Support pre-listing preparation, including review of disclosures and coordination with marketing.
• Organize executed contracts, introduce parties, and confirm earnest money receipt.
• Open title/escrow, verify key contract terms, and distribute a transaction timeline.
• Coordinate with title/escrow on payoffs, certifications, HOA documents, and municipal requirements.
• Track appraisal, repairs, concessions, and ensure all forms and disclosures are completed.
• Prepare closing details: confirm settlement statement review, schedule walkthrough/closing, and provide utility instructions.
• Facilitate closing-day documentation and provide agents with final confirmations.
• Complete post-closing tasks, ensure file compliance, archive records, and send client acknowledgments.

QUALIFICATIONS:

• Experience in real estate transaction coordination or a closely related role is required
• Highly organized with strong attention to detail and the ability to manage multiple deadlines and transactions at once
• Strong communication skills, with a professional and approachable style when working with agents, clients, and partners
• Comfortable using technology and able to learn new systems quickly in a fast-paced environment
• Ability to review documents for accuracy and keep transactions on track from contract to close
• Familiarity with real estate contracts, the closing process, and brokerage compliance is strongly preferred

Please Note: This is a full-time, in-office position located in either our New Hope or Allentown office.

Remote work is not available.