Payroll Administrator

Job Description

Job Description

Ricky Pasquet with Robert Half Finance & Accounting is recruiting for a Payroll Specialist to oversee accurate and timely payroll operations for employees across multiple states in Reno, Nevada. This position plays a key role in maintaining compliance with wage and hour regulations, responding to payroll inquiries, and ensuring employee pay data is processed correctly each pay cycle. The ideal candidate brings strong payroll administration experience, attention to detail, and the ability to coordinate effectively with internal teams and external partners.

Responsibilities:

• Manage end-to-end weekly and biweekly payroll processing for multiple operating entities, ensuring payments, deductions, and tax withholdings are completed correctly and on schedule.

• Review timekeeping records for completeness and accuracy before payroll submission, and address discrepancies that could affect employee pay.

• Prepare off-cycle payments for terminations, corrections, and other payroll adjustments while meeting required deadlines.

• Maintain employee payroll data, including direct deposit updates, tax election changes, retirement contribution adjustments, and third-party sick pay records.

• Investigate payroll issues, resolve variances, and respond to questions from payroll contacts and employees regarding pay, procedures, and related policies.

• Administer wage garnishments by setting up deductions, coordinating with external agencies and internal contacts, and arranging timely remittance through appropriate payment channels.

• Produce recurring payroll reports, reconciliations, and management analyses, including support for month-end activities, accruals, and paid time off tracking.

• Partner with tax, accounts payable, information technology, and payroll teams to support filings, withholding payments, system issue resolution, testing, and payroll-related implementations.

• Stay informed on multi-state payroll regulations and apply current legal requirements to payroll processes and recordkeeping standards.

• 2+ years of payroll administration experience with responsibility for full-cycle payroll processing.

• Hands-on experience managing multi-state payroll in a compliance-focused environment.

• Background supporting large payroll volumes.

• Proficiency with ADP Workforce Now and general payroll systems.

• Working knowledge of payroll taxes, garnishments, deductions, accruals, and employee record maintenance.

• Strong analytical and problem-solving skills with the ability to identify discrepancies and complete reconciliations accurately.

• High attention to detail, organizational ability, and time management skills in deadline-driven payroll cycles.