Transportation Administrator

Transportation Administrator

The Transportation Administrator provides administrative and operational support to the Transportation Department to ensure efficient daily transportation operations. This position is responsible for coordinating driver paperwork, maintaining transportation records, assisting with route documentation, monitoring compliance requirements, processing invoices, and serving as a liaison between drivers, warehouse operations, customer service, and management. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced distribution environment.

Essential Responsibilities:

• Assist driver check-ins and maintain accurate transportation records, ensuring timely updates to route, inventory, and delivery documentation.
• Investigate and resolve inventory discrepancies by reconciling records, communicating with drivers, and updating systems as needed.
• Monitor and address incomplete route issues, collaborating with drivers, dispatch personnel, and operations teams to ensure successful service completion.
• Utilize transportation management and routing software to assign drivers, optimize delivery schedules, update route information, and communicate operational changes.
• Manage daily dispatch activities by coordinating vehicle and equipment assignments
• Monitor communications between drivers and the transportation office, providing administrative support and facilitating timely issue resolution.
• Prepare, maintain, and distribute reports related to transportation activities, route performance, driver attendance, and inventory tracking.
• Support supervisors and management with scheduling, documentation, audits, compliance tracking, and process improvement initiatives.
• Assist with special projects and perform additional administrative and operational duties as assigned.

Experience, Education & Physical Requirements:

• High school diploma or GED required; Associate's degree preferred.
• Minimum of 2 years of administrative experience, preferably in transportation, logistics, or distribution.
• Experience working in a warehouse or distribution environment is preferred.
• Strong knowledge of Microsoft Office Suite, particularly Excel, Outlook, and Word.
• Experience with ERP systems, Transportation Management Systems (TMS), or fleet management software is preferred.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with professionalism.
• Ability to prioritize multiple tasks while meeting deadlines.
• Strong attention to detail and problem-solving skills.
• Ability to sit for extended periods while working on a computer.
• Occasionally lift up to 25 pounds.
• Ability to walk through warehouse and transportation yard as needed.
• Ability to perform work in both office and warehouse environments.

Compensation & Benefits:

The pay range for this role is $24.00 - $26.00 per hour. This range represents what the company reasonably expects to pay an associate for this role based on current market data, internal equity, and other business factors. The actual compensation offered may vary depending on factors such as relevant experience, qualifications, geographic location, and other considerations. In addition to base pay, BradyPLUS offers a comprehensive benefits package to support the health and well-being of our associates and their families. Benefit offerings include medical, dental, vision, life and disability insurance, flexible spending accounts, Employee Assistance Programs (EAP), 401(k) Retirement and more.

About Imperial Brady:

Imperial Brady is a leading North American distributor and solutions provider for cleaning and facility care, foodservice, and packaging. With more than 13,000 employees and a broad supply chain network, we deliver national scale with local expertise. Built on strong customer relationships and deep industry knowledge, we go beyond distributiondelivering Supplies + Support through expertise, service, and a commitment to making every customer touchpoint a plus.

We offer a dynamic environment for our more than 13,000 employees to work, learn, and grow professionally. We value our people and strive to create rewarding career opportunities by offering competitive salaries and benefits (medical, dental, vision), a 401(k) program with company match, life insurance, a generous paid time off package, educational reimbursement, paid family leave, and adoption assistance. We are excited to invite talented individuals with a passion for excellence to join our team.

Imperial Brady is an EEO Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history, or genetic information, political affiliation, military service, or other non-merit-based factors.

Our company is a Fair Chance employer, committed to providing opportunities for qualified individuals with past justice system involvement. We believe in assessing candidates based on their skills and experience. A conditional offer of employment will be contingent upon the successful completion of a background check, consistent with applicable federal, state, and local laws.

MASSACHUSETTS APPLICANTS:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.