Department Assistant III - EOPS/CARE/CalWORKs (PC)

Department Assistant III – EOPS/CARE/CalWORKs (PC) Organization: Kern Community College District Salary: $3,828.74 – $5,409.91 Monthly Job Type: Classified Job Number: FY25-2600411 Location: PC – Main Campus, Porterville, CA Department: Student Services Job Purpose Under the direction of an assigned supervisor, provide a variety of complex and confidential clerical and secretarial services to college administrators, faculty, staff, and the public, assisting with complex staff tasks and maintaining comprehensive administrative support within the Student Services department. Responsibilities Perform general secretarial and clerical work; schedule appointments and process personnel information; monitor, order, distribute and maintain office supplies; order textbooks; maintain and troubleshoot new equipment; receive and sort mail. Type and proofread a wide variety of reports, letters, projects and proposals; compose correspondence related to assigned responsibilities; assist in preparing and typing course outlines and catalog information including class and final examination schedule information. Participate in the planning, development and implementation of a variety of events and functions directly related to the area of responsibility, including fundraising and special events related to college programs. Assign work activities, projects and programs to clerical and student help; monitor workflow; review and evaluate work products, methods and procedures; participate in the selection of clerical or student staff; assist in staff training. Perform a variety of work involved in student assistance including scheduling classes; arranging special accommodations such as testing or audiovisual equipment; informing students of class cancellations; and transferring students. Prepare a variety of reports and requests such as travel request forms and faculty request forms; prepare monthly payroll; report teacher absences; verify student assistants' time cards; issue, receive, type and process various applications, permits and other forms. Organize and maintain filing systems; maintain a variety of files and record logs directly related to the area of assignment including certified and classified employee files, budget information, student rehabilitation progress and general student files. Receive and deliver supplies; verify incoming shipments for appropriate quantity and quality; record receipt of merchandise on purchase order; file purchase order; forward purchase orders to District office for partial or full payment; send District updated inventory list. Respond to supply and material delivery problems; identify shipping problems and return goods shipped in error to vendors; assist in reviewing outgoing correspondence and reports for accuracy, completeness and compliance with established standards; participate in the development of program newsletters. Maintain calendars and schedules of activities, meetings, interviews and appointments; coordinate activities with other departments, various board and committee members, the public and outside agencies; maintain departmental bulletin board. Review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records and reports; provide information and forms to the public; collect and process appropriate information. Serve as a receptionist; answer the telephone and provide information to students, other offices and the general public regarding the College's policies and procedures as required; provide information on classes, instructors and schedules. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; prepare requisitions for supplies and equipment for all specially funded projects; monitor and control expenditures. Exercise functional and technical supervision over clerical and secretarial staff and student assistants; perform related duties as assigned; duties performed at extension sites may be diverse and varied. Minimum Qualifications Graduation from high school and three years of responsible clerical experience. Knowledge & Abilities Knowledge of: Modern office procedures, methods and computer equipment. Word processing methods, techniques and programs. Correct English usage, spelling, grammar and punctuation. Principles of budget administration. Basic arithmetic. Ability to: Learn, interpret and apply the policies and procedures of the District. Learn class scheduling and academic requirements. Perform general secretarial and clerical work including maintenance of appropriate records and compiling information for reports. Work courteously with students and the general public on the telephone or in person. Train clerical and student staff. Participate in budget administration. Operate a variety of office machines including a computer and applicable software. Understand and follow oral and written direction. Perform simple mathematical calculations. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others. Equal Employment Opportunity Discrimination based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military and veteran status, or the perception that a person has one or more of these characteristics is illegal and violates Kern Community College District policy. The Kern CCD Equal Employment Opportunity Plan guides the development, implementation, and monitoring of the District's efforts to foster equal employment opportunities and workplace diversity. Compliance The Kern Community College District participates in the U.S. Department of Homeland Security's E-Verify program to verify the identity and employment eligibility of all newly hired employees. #J-18808-Ljbffr