Family Assistant

Family Assistant

Location: Gresham, OR 97080

Employment Type: Part-time, 10–15 hours per week

Schedule: Two days a week; flexible on days Mon/Tues/Thursday/Fri between hours of 9am-4pm (final schedule to be aligned with hire)

Compensation: $35–$40 per hour, commensurate with experience

Start Date: ASAP

Requirements

• Reliable personal vehicle, valid driver's license, and appropriate auto insurance
• Maintain a smoke-free environment
• High level of discretion and comfort handling confidential household, health, technology, and financial information
• Strong written and verbal communication skills
• Proficiency with Apple and/or Google tools, online calendars, password managers, and digital portals
• Must be authorized to work in the United States
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including influenza and COVID-19), subject to applicable legal accommodations

About Our Family

We are a warm, close-knit retired couple who have built a full and meaningful life together. Our home is a calm, organized space filled with art, nature, and familiar routines. We have a dedicated art studio, love watching the birds gather at the feeder outside our family room window, and appreciate a home that is thoughtfully cared for and runs with consistency. Our longtime housekeeper has been part of our family for nearly two decades, and weekly landscapers help keep our outdoor spaces beautiful.

Family is a huge part of what makes our lives so full. Our two adult children are hands-on, involved, and an important part of our day-to-day world. They are around regularly, deeply connected to us, and will naturally be part of the landscape for the person stepping into this role. We are very much a family that shows up for one another, and that connection brings a tremendous amount of joy to our lives.

As our needs have evolved, we've reached a point where we could use another set of capable, trusted hands to help with the administrative and logistical pieces of everyday life. Support with things like errands, appointments, healthcare coordination, household organization, and planning will allow us to spend less time managing the details and more time truly enjoying life together.

Ultimately, we're hoping to create more space for the things that bring us joy — staying active, eating well, painting, discovering a new favorite show, spending time with our children, enjoying social outings, and appreciating the little moments, like watching the birds at the feeder. With the right support, our goal is simple: to continue living life together as fully and joyfully as possible.

Who You Are / What We're Looking For

You are warm, dependable, resourceful, and naturally proactive. You notice what needs doing, anticipate challenges, and find thoughtful ways to make everyday life easier, more organized, and more joyful. You understand this role is about more than managing tasks — it's about building trust, providing genuine companionship, and helping someone feel supported while maintaining their independence.

You are someone who:

• You are proactive and solutions-oriented, anticipating needs, taking initiative, and finding opportunities to simplify routines and bring joy to everyday moments.
• You are familiar with healthcare coordination and comfortable navigating healthcare systems, scheduling appointments, communicating with providers, and managing prescriptions and patient portals.
• You are a natural companion who brings warmth, patience, emotional intelligence, and genuine connection, including when supporting individuals experiencing memory challenges.
• You are organized and efficient, thoughtfully coordinating appointments, errands, and schedules while remaining flexible and adaptable.
• You are tech-savvy and confident using Apple devices, digital calendars, online portals, and everyday apps to keep life running smoothly.
• You are a proactive communicator who provides clear updates, follows through on commitments, and ensures nothing falls through the cracks.
• You are trustworthy and respectful, valuing discretion, protecting independence, and understanding the privilege of becoming part of someone's home and daily life.

Above all, you bring a thoughtful balance of efficiency, compassion, and make each day feel a little easier, brighter, and more connected.

Key Responsibilities

Household Organization & Maintenance

• Maintain and build household organization systems throughout the home
• Manage a room-by-room declutter process using a keep/sort/shred approach, starting with a longstanding paper filing project
• Seasonal swaps: outdoor furniture, holiday decor, and bedding transitions
• Change batteries, light bulbs, and smoke detectors on an as-needed and scheduled basis
• Install and maintain the bird feeder near the family room window, including weekly refilling

Family Support

• Provide occasional transportation for medical appointments, physical therapy, and weekly day center drop-off and pickup

Healthcare Administration

• Manage all calendar scheduling for medical appointments, strategically consolidating visits by day to reduce travel burden
• Track follow-up appointments, lab work, referral timelines, and upcoming care milestones using available patient portals (e.g., MyChart)
• Manage CPAP supply ordering and monthly restocking reminders for both household members
• Track mileage for all medical-related transportation for tax documentation purposes

Administrative & Personal Assistant Support

• Set up and maintain a shared family operations email account
• Manage household calendar and communicate proactively about upcoming appointments and tasks
• Handle password organization and online account access for household accounts and portals
• Provide tax prep support — gathering, downloading, and organizing documents in advance of CPA handoff
• Arrange travel logistics as needed: flights, hotels, confirmations, and boarding passes
• Track receipts, mileage, and household expenses

Vendor & Property Oversight

• Coordinate and project-manage vendors: HVAC servicing, home repairs, seasonal maintenance (e.g., sprinkler blowout), painting, and handyman work
• Serve as the on-site point of contact to ensure vendor work is completed to standard
• Conduct routine home walk-throughs to identify maintenance needs before they become problems
• Oversee and schedule vehicle maintenance and track registration and insurance renewal dates

Inventory & Errands

• Weekly grocery shopping aligned with household meal preferences (healthy, lower sodium)
• General errands: pharmacy pickups, dry cleaning, Target runs, donation drop-offs
• Manage household supply lists and ensure pantry and household essentials are consistently stocked
• Break down boxes

Meal Support/Laundry/Linens

• Provide occasional meal preparation or sourcing of prepared healthy meals on days when the primary household manager is unwell
• Prepare freezer meals in advance to support the household during difficult weeks
• Support healthy eating habits with practical meal planning — no significant dietary restrictions, with preference for lower-sodium options
• Step in for laundry, folding, and linen care during illness or as needed on a flexible basis (not a standing weekly responsibility)

How to Apply

Please submit a short intro letter telling us why this role speaks to you, an updated resume, and three professional references with current contact information. This role requires a background check.

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