Community Engagement Coordinator/Specialist

Job Description

Job Description

JOB DESCRIPTION

Business Support Coordinator / Project Coordinator

Location: Providence, RI 02903 (Hybrid/Flexible – 4 Days or Less In Office)

Pay Rate: $32.00/hr W2

Duration: 6 Months (Potential Temp-to-Hire)

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Interview Process: Single Interview Round

Travel Requirement: Approximately 25% Travel (Rhode Island and occasional Massachusetts travel)

Position Overview

Our client is seeking a highly organized, detail-oriented Business Support Coordinator to support business operations, project coordination, stakeholder engagement, event support, reporting, and process improvement initiatives.

This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities simultaneously, and has strong communication, relationship-building, and presentation skills. The position offers a blend of project coordination, business analysis, presentation development, event support, and stakeholder management responsibilities.

The team is looking to move quickly and hire someone who can immediately contribute while supporting ongoing projects and business initiatives.

Key Responsibilities

Business Support & Coordination

• Support the day-to-day operations of the business area.
• Coordinate project activities, timelines, and deliverables.
• Manage multiple priorities while maintaining accuracy and attention to detail.
• Assist with budgeting activities, tracking expenses, and reporting.
• Prepare business materials, reports, and presentations for leadership and stakeholders.

Business Analysis & Process Improvement

• Conduct assessments and gather information to identify process challenges and opportunities.
• Analyze data and generate reports to support decision-making.
• Identify opportunities to improve operational efficiency and business processes.
• Assist with implementing process improvements and workflow enhancements.

Stakeholder Engagement

• Build and maintain strong relationships with internal and external stakeholders.
• Facilitate meetings, workshops, interviews, and discussions to gather information and requirements.
• Communicate project updates, action items, and timelines effectively.

Presentation Development

• Create professional PowerPoint presentations for leadership meetings, project updates, events, and business initiatives.
• Assist in preparing executive-level materials and communication documents.
• Support presentation content development and formatting.

Event & Program Support

• Coordinate and support corporate events, volunteer programs, and business initiatives.
• Provide onsite event support when required.
• Assist with logistics, scheduling, setup, vendor coordination, and event execution.
• Travel to Rhode Island and Massachusetts locations as needed.

Change Management & Reporting

• Assist in developing communication materials to support change initiatives.
• Generate reports, metrics, and business insights.
• Monitor project progress and highlight successes and improvement opportunities.

Day-to-Day Activities

• Creating PowerPoint presentations and leadership materials.
• Supporting budgets and expense tracking.
• Running reports and performing data analysis.
• Coordinating projects and stakeholder meetings.
• Supporting events and onsite activities.
• Managing multiple priorities in a fast-paced environment.
• Identifying process improvement opportunities.
• Utilizing Excel, PowerPoint, and AI tools to improve efficiency.

Required Qualifications

• Strong organizational and time management skills.
• Exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Experience coordinating projects, programs, or business initiatives.
• Strong relationship-building and stakeholder management abilities.
• Ability to work independently and adapt quickly to changing priorities.
• Comfortable supporting events and occasional travel requirements.

Technical Skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Outlook
• Microsoft Teams
• Reporting & Data Analysis
• Presentation Development
• AI Tools (preferred)
• Budget Tracking & Reporting

Preferred Experience

• Project Coordination
• Business Operations Support
• Business Analysis
• Event Coordination
• Stakeholder Engagement
• Change Management
• Budget Support
• Reporting & Analytics
• Corporate Events or Community Programs

Ideal Candidate

• Business Support Coordinator
• Project Coordinator
• Program Coordinator
• Administrative Project Coordinator
• Operations Coordinator
• Business Analyst (Junior Level)
• Corporate Events Coordinator
• Community Engagement Coordinator
• Executive Support Coordinator

What Will Make You Successful

• Highly organized and detail-oriented
• Strong PowerPoint and presentation skills
• Comfortable managing multiple priorities
• Excellent relationship-building abilities
• Strong communication and stakeholder engagement skills
• Ability to pivot quickly in a fast-moving environment
• Comfortable supporting events and occasional travel
• Proactive mindset with strong follow-through

This is an excellent opportunity for a coordinator who enjoys a mix of project support, reporting, stakeholder engagement, event coordination, and business operations in a collaborative and dynamic environment.

Company Description

Software based SAAS industry