Proposal Coordinator

POSITION: Proposal Coordinator STATUS: Full Time STARTING PAY: Based on experience HOURS: Monday - Thursday 7:30am to 5:00pm and Friday 7:30am to 11:30am PRIMARY LOCATION: Baton Rouge, LA (on-site) The Proposal Coordinator supports production of high-quality, compliant responses to solicitations issued by federal, state, and local entities. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple concurrent deadlines in a fast-paced, high-pressure environment. The Proposal Coordinator position is office-based and requires effective collaboration with team members located across multiple offices. Day‑to‑day direction, check‑ins, and coordination with Manager will occur primarily through virtual communication tools (e.g., Microsoft Teams, email, phone). Candidates should be comfortable working independently while maintaining consistent communication and collaboration with the entire proposal team. Minimum Qualifications Bachelor's degree in English, Marketing, Communications or similar Proficient technical computer skills, including: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams) Adobe Creative Suite (InDesign (required), Acrobat, Illustrator, Lightroom, and/or Photoshop) Experience working in the A/E/C industry or similar Excellent written and verbal communication skills Typical Duties Proposal formatting & production (~70-75%) Support production (e.g., document formatting, branding compliance, grammatical review, and editing) of multiple proposals simultaneously, often under tight and overlapping deadlines Support proposal and marketing production effort, such as copying, printing covers and tabs, producing binders, printing brochures, etc. Perform proposal assembly, packaging, and delivery as needed Administrative & document management (~20-25%) Perform daily research of identified online/print sources for potential opportunities and track responses Maintain and update proposal content libraries, including templates, resumes, and past performance materials Track and manage marketing materials (e.g., promotional items inventory organization and ordering) Support occasional in‑office events and meetings, including assisting with setup and breakdown Provide support to office administration and firm leadership as directed by the Manager Assist with additional tasks as needed to support proposal and office operations Social media & marketing support (~5-10%) Develop and publish content for social media pages (Facebook and LinkedIn) Limited participation in conferences, trade shows, or golf tournaments as directed by the Manager Preferred Qualifications Ability to support production of multiple pursuits at various stages of development Knowledge of qualifications‑based submittal process, including industry regulations and standards Demonstrated graphic design experience and/or portfolio Experience with Deltek Vision Experience with Microsoft SharePoint Experience with Canva Experience with Facebook and/or LinkedIn Excellent organizational skills Willingness to learn Ability to work both independently and as part of a team Benefits Health Insurance Dental Insurance Vision Insurance Health Savings Accounts 401(k) Life and AD&D Insurance Disability Insurance Voluntary Benefits Paid Time Off Sick Time G.E.C., Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. G.E.C., INC. is an EEO employer - M/F/Vets/Disabled #J-18808-Ljbffr