Legal Secretary

Job Description Job Description Legal Secretary / Legal Assistant
MBM|LAW is seeking an experienced Legal Secretary/Assistant with strong commercial real estate and business transactions support experience to partner with multiple attorneys and keep matters moving smoothly. You’ll help drive deals forward through high-quality document production, transactional filings, calendaring, and client communication—bringing accuracy, discretion, and a proactive approach to a fast-paced practice.
Support multiple attorneys with an emphasis on commercial real estate and business transactions (leases, purchase & sale agreements, loan documents, and closings), plus related litigation support as needed.
Produce, proofread, and format documents with speed and precision (65+ wpm preferred).
Maintain calendars and deadlines; coordinate depositions and appointments.
Minimum 3+ years recent law-firm legal secretary experience, including electronic filing .
Essential Functions
Partner closely with assigned attorneys by tracking matter status, anticipating needs, and proactively surfacing deadlines and next steps.
Draft, revise, proofread, and finalize correspondence, pleadings/briefs, and transactional documents including commercial leases, amendments, estoppels/SNDAs, purchase & sale agreements, closing checklists, and related deal documents.
Coordinate commercial real estate and corporate closings : maintain closing checklists, track deliverables, circulate signature packets, coordinate notarizations, compile closing binders/sets, and assist with post-closing recordings and distributions.
Prepare and process state and federal court filings, including electronic filing, and maintain well-organized matter files.
Manage calendars, deadlines, reports, and time records; coordinate meetings and client appointments.
Transcribe electronic dictation and produce polished work product under tight deadlines.
Communicate professionally with clients and court/outside agencies; serve as liaison as needed.
Coordinate depositions and other scheduling needs (court reporters, conference rooms, logistics).
Handle complex and confidential, time-sensitive information with discretion.
Qualifications
Required
3+ years of recent legal secretarial experience within a law firm, including meaningful support for commercial real estate and/or business transactions (e.g., leases, purchase/sale, financing, and closings).
Strong command of legal terminology, court rules/procedures, and filing requirements (state and federal).
Excellent document production skills: formatting, proofreading, version control, and attention to detail.
Ability to prioritize competing deadlines, multitask, and maintain confidentiality in a fast-paced environment.
Professional communication skills (written and verbal) and strong client-service mindset.
Proficiency with Microsoft 365 (Teams, Outlook, Word, Excel, PowerPoint).
Reliable attendance and punctuality.
Preferred Skills
Typing speed of 65+ wpm.
Hands-on experience with commercial real estate matters (leases, purchase/sale, financing), including closing checklists/closing binders and coordinating signatures/notarizations ; familiarity with title/survey and recording processes is a plus.
Experience with trial preparation, briefs, and compiling filing-ready exhibits.
Ability to generate Tables of Authorities and Tables of Content.
Experience supporting multiple attorneys and coordinating across teams in a small-office environment.
Education
High school diploma or equivalent required.
Work Environment & Expectations
Position supports multiple attorneys and requires frequent prioritization of competing deadlines.
Work involves handling sensitive/confidential information and requires discretion.
Regular use of Microsoft 365 and document-management/e-filing tools.
\nCompany Description MBM Law has been providing public entities, businesses, and individuals with high-quality legal advice for over 50 years. We are a full-service law firm with experienced lawyers and a talented staff who offer client-centered solutions to legal challenges and problems.
Company Description MBM Law has been providing public entities, businesses, and individuals with high-quality legal advice for over 50 years. We are a full-service law firm with experienced lawyers and a talented staff who offer client-centered solutions to legal challenges and problems.