Part-Time Administrative Assistant - Empowering Futures LLC

Job Description

Job Description

Empowering Futures LLC is an affiliated company of Financial Architects, Inc.

This role is associated only with Empowering Futures LLC with headquarters in Livingston County, MI. This is a hybrid role and requires some in person office work.

Are you a systems-savvy, detail-loving professional who takes pride in making things run smoothly behind the scenes?

Empowering Futures LLC is seeking a Part-Time Administrative Assistant to help power our mission of unlocking human potential through transformative coaching and workshops, podcasts, speaking engagements. If you excel at organizing, streamlining, and supporting others, this is your chance to do meaningful work that makes a real difference.

ABOUT US
At Empowering Futures LLC , we believe in:
• Being Curious
• Enjoying the Journey
• Being Intentional in Our Listening
• Pursuing Workability

Check out our website:

ROLE OVERVIEW
As a Part-Time Strategic Administrative Assistant, you’ll be the backbone of daily operations—supporting internal workflows and creating seamless experiences for clients. This hybrid role blends project coordination, communication, and back-end support with plenty of variety day to day. 

CORE RESPONSIBILITIES
• Workflow & Systems Management: Manage and update project boards in Workflow management software.
• CRM management: Maintain and update client information in the CRM system to ensure accuracy and support relationship building.
• Client Onboarding: Send welcome kits, schedule client assessments, and ensure a smooth onboarding journey

• Finance Admin: Handle accounts payable/receivable tasks and support basic financial tracking (helpful but not required).
• Scheduling & Email Management: Coordinate calendars, schedule meetings, and streamline inboxes.
• Content & Communication: Post testimonials, schedule LinkedIn content, and assist with celebratory outreach (cards, gifts).
• Event Support: Prepare workshop materials, manage logistics, and handle follow-up.
• File & Document Management: Organize files via SharePoint and manage e-signatures through DocuSign.
• Marketing Assistance: Support podcast scheduling, presentations, and thoughtful gift coordination.
• Social Media Management: Work with Marketing Director on all social media posting and content. Driving the marketing schedule.

WHAT WE’RE LOOKING FOR
• Experience: 3+ years in an administrative or executive support role; client-facing industries like coaching or consulting are a plus.
• Tech Proficiency: Comfortable with Monday.com, SharePoint, DocuSign, LinkedIn, PowerPoint; accounting tools a bonus.
• Organized & Proactive: Able to juggle tasks, meet deadlines, and anticipate needs.
• Strong Communicator: Clear, kind, and professional written and verbal communication.

• Client-Focused: Friendly and professional demeanor with a “white glove” approach to service.
• Independent Doer: Takes initiative and solves problems without handholding.

SCHEDULE & LOCATION
• Part-time: 20–30 hours per week
• Hybrid Role: Some on-site support in Livingston County, MI; flexibility available

Competitive hourly compensation is based on experience, skills and overall fit. We value thoughtful, proactive support and aim to compensate fairly for the impact this role has on our team and clients.

WHY YOU’LL LOVE WORKING HERE
• Flexible, people-first environment
• Collaborative and supportive team
• Meaningful, impact-driven work