Program Manager for Minnesota Gear Up Middle and High School Tutoring Program

Job Description

Job Description

Description

Position Overview

The Project Manager will provide full-scale leadership, coordination, and oversight of the middle an high school In-Person Instructional Tutoring Program delivered across five sites within the Get Ready Gear Up Minnesota initiative. This role ensures high-quality instructional implementation aligned to Minnesota Academic Standards, effective tutor training and support, smooth program operations, and consistent communication with school partners and internal teams. While primary duties center on leadership and program management, this position may also involve providing direct small-group tutoring to students as needed to cover staffing shortages, model instructional techniques, or provide targeted intervention. 

The Project Manager serves as the primary point of contact for district leaders, site coordinators, tutors, and MasteryPrep leadership. Success in this position requires strong interpersonal and written communication skills, instructional expertise, operational precision, team leadership, and the ability to manage complex multi-site educational programming.

Key Responsibilities

Program Leadership & Oversight

• Lead end-to-end execution of the tutoring program across multiple sites.
• Ensure full alignment to Minnesota Academic Standards and the instructional model selected by MasteryPrep and district partners.
• Monitor program fidelity, instructional quality, and tutor performance through ongoing reviews and coaching cycles.
• Maintain a consistent program vision that promotes academic growth, student engagement, and readiness for Minnesota state assessments.

• Oversee implementation of the pre-program Tutor Training, ensuring tutors are fully prepared in:
  • Minnesota Academic Standards for middle and high schools
  • Selected instructional models (Gradual Release)
  • Data-driven instruction and small-group interventions
  • Minnesota MCA test alignment and question types
  • Classroom management for extended instructional blocks

• Conduct follow-up training sessions and ongoing coaching based on observation and program data.
• Provide tutors with all required instructional materials, pacing guides, lesson plan templates, and assessment tools.
• Ensure new staff receive onboarding support throughout the program as needed.

• Coordinate instructional delivery at each site, ensuring schedule fidelity and adequate staffing.
• Maintain staffing logistics for all tutors, including coverage planning, schedule adjustments, and communication of program expectations.
• Oversee distribution and inventory of curriculum materials, assessments, practice packets, and digital instructional resources.
• Ensure each site is prepared daily with room setup, technology needs, and student groupings.
• Troubleshoot operational issues swiftly to ensure uninterrupted instructional flow.

• Oversee implementation of baseline diagnostics, biweekly assessments, midpoint evaluations, and the summative end-of-program assessment.
• Analyze student performance trends and identify areas requiring intervention.
• Facilitate data meetings with tutors to refine instruction and adjust grouping strategies.
• Provide biweekly data summaries and monthly progress reports to district partners and MasteryPrep leadership.
• Ensure accurate and timely data entry across all sites using established trackers and reporting tools.

• Serve as the primary liaison between MasteryPrep, school partners, site coordinators, and tutors.
• Provide professional, timely communication regarding scheduling, student concerns, instructional updates, and progress reports.
• Lead monthly check-ins with district leadership to share data, discuss successes, and address emerging needs.
• Prepare and deliver end-of-program presentations or reports summarizing program impact and student growth.

• Conduct scheduled and unscheduled classroom observations at all sites.
• Provide actionable feedback to tutors using MasteryPrep observation tools and coaching rubrics.
• Model best-practice instructional strategies and intervention techniques when needed.
• Ensure the program adheres to internal MasteryPrep expectations around rigor, pacing, and student engagement.

• Maintain detailed records of attendance, staffing, communication logs, and instructional adjustments.
• Track all deliverables, including lesson plans, assessments, data reports, and tutor training completion.
• Assist in compiling the Final Program Report summarizing student growth, program outcomes, challenges, and recommendations.

Required Skills, Knowledge and Expertise

• Master’s degree in Education, Educational Leadership, or related field
• Minimum 3–5 years of instructional or school-based experience
• Strong knowledge of Grades 7–8 literacy, math, and/or science standards
• Experience managing or coaching instructional staff
• Ability to analyze data and support data-driven instructional decisions
• Strong communication and organizational skills
• Ability to travel between multiple sites weekly

Preferred Skills, Knowledge, and Expertise

• Experience with Minnesota Academic Standards and MCA assessments
• Previous leadership in tutoring, intervention, or academic enrichment programs
• Experience developing or delivering professional development
• Knowledge of MasteryPrep curriculum and instructional methodology