Billing & Accounts Receivable Clerk

Billing And Accounts Receivable Clerk

The part-time Accounts Receivable (AR) Billing Clerk is an hourly position responsible for communicating with stakeholders, generating accurate invoices, maintaining billing records, and supporting the collection of payments. This role ensures timely and accurate billing processes, resolves discrepancies, and collaborates with internal teams and customers.

Key Responsibilities

• Communicate in a clear and timely manner to understand stakeholders' billing needs
• Prepare and issue customer invoices
• Post payments, adjustments, and credits to customer accounts
• Reconcile accounts receivable transactions to ensure accuracy of records
• Maintain records of invoices and supporting documentation in shared electronic spaces
• Set up billing codes and maintain existing code database
• Maintain accounts receivable records and ensure proper documentation of transactions
• Monitor customer accounts for outstanding balances and follow up on overdue invoices
• Investigate and resolve billing discrepancies, errors, and customer inquiries
• Assist with collections activities
• Support month-end and year-end deadlines
• Ensure compliance with company policies and accounting principles
• Generate, analyze and distribute reports
• Other duties as requested

Qualifications

High school diploma or equivalent required; Associate degree in Accounting, Finance, or related field preferred

Strong math aptitude

Strong communication skills written and verbal

13 years of experience in accounts receivable, billing, or a similar role

Basic knowledge of billing and AR processes, preferably in a professional service environment

Proficiency in Microsoft Excel and other Microsoft Office applications

Skills & Competencies

• Strong customer service skills
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to handle confidential financial information
• Problem-solving and analytical thinking
• Ability to work independently and as part of a team

Working Conditions

Office-based

Flexibility is required for hours worked. Generally 20 hours per week with restructured time during peak periods. For example, one week might be 10 hours and the next 30 hours at month-end; month beginning). Any additional hours may be remote.