Facilities Operations Supervisor

The Facilities Operations Supervisor is responsible for assisting the Director of Capital Investments in all areas defined as a part of the Director of Capital Investments job description including the planning and execution of all activities related to the maintenance, renovation, new construction, energy management, telecommunication, custodial, and grounds keeping services of all designated County buildings and properties. This is a management role that may supervise Facilities departmental staff as well as outside contractors, consultants, and vendors. Primary responsibilities include ensuring County facilities, equipment, offices/rooms, and systems are maintained, cleaned, repaired, and serviced in accordance with departmental requirements. Position Salary starts at $60,000. Responsibilities Use the current, departmental work order notification system to schedule and direct repairs and maintenance tasks requested by other County personnel and approved by Supervisor. Oversee budget and spending for building and grounds maintenance and new building projects as assigned by Director of Capital Investments. Oversee special projects and/or studies as directed. Perform research, cost analysis, and prepare reports for special projects as necessary; assign projects to staff as directed by Director of Capital Investments. Assist with the preparation of annual budget requests. Oversee the installation, moving, repairs, removal and disposal of building and office equipment and utilities within the buildings as directed by Director of Capital Investments. Purchase supplies, equipment, materials and parts required to support facility functions as approved by Director of Capital Investments. Specify and procure office furniture, fixtures, and equipment per departmental policies as approved by Director of Capital Investments. Respond to facility and equipment alarms and system failures. Provide prompt response to requests and issues from facility occupants. May be required to work overtime, weekends and holidays as needed. May be required to adjust weekly schedule to combine weekday and weekend work times to complete assigned tasks as needed. Adhere to personnel policies set forth by the County Commissioners. Maintain departmental operations in the absence of the Director of Capital Investments. Assist the Director of Capital Investments in planning and implementation of administrative functions and Facilities Department, Cumulative Capital, and other budgets. Assist with departmental personnel functions, such as performance reviews, disciplinary actions, and scheduling. Review expenditures for compliance with County and departmental policies, approved contracts, state statutes and local ordinances. Assist with oversight of cleaning and maintenance of facilities and direct the activities of the cleaning staff in the absence of the Director of Capital Investments. Interview applicants for vacant staff positions and assist with hiring decisions. Assist in preparing construction documents and oversee all phases of construction for new county facilities and renovations as directed. Perform other related duties as assigned. Qualifications Associate’s or Bachelor’s degree in a facilities-oriented field such as project management, business, construction, engineering preferred, or equivalent experience. Minimum of two to four years of progressive experience and responsibility in a maintenance or construction related field. Supervisory experience in a facilities or construction related field. Working knowledge of general construction practices and building operating systems. Requires supervisory skills, and both oral and written communication skills. Ability to read blueprints specifications and related technical information and instructions. Ability to use personal computers and related equipment including Microsoft Office software suite and other project management programs as needed. Ability to analyze budgetary needs and prepare annual budget requests. Ability to establish and follow general work schedules. Ability to operate basic tools and cleaning equipment. Ability to perform minor maintenance and repair tasks. Excellent troubleshooting and diagnostic skills. Must have and maintain a valid Indiana driver’s license. Must successfully pass an extensive background check. Working Relationships Working relationships are with supervisor and other County personnel, contractors and vendors, and frequent contact with the general public. Incumbent must have the ability to use tact and discretion to maintain good relationships with citizens, County personnel, and contractors and vendors. Incumbent must have the ability to explain with details, complex plans and procedures, schedules, and work product expectations. Working Conditions and Physical Demands The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Majority of work is performed in a normal office environment, although some work is performed in the field and employee may encounter exposure to dirt and dust common to construction work. While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel; reach with hands and arms; sit, stand, walk, climb, balance, stoop, kneel, crouch, crawl; talk and hear. The employee may perform work in awkward positions. The employee must frequently lift and/or move up to 25 pounds and occasionally lift or move greater than 25 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee may be exposed to outside weather conditions. Performance of outside work may be required in inclement weather. The employee is regularly exposed to moving mechanical parts, fumes and/or airborne particles, toxic and/or caustic chemicals, and risk of electrical shock. The noise level in the work environment ranges from moderate to loud. This is a full-time position. Standard days and hours of work are Monday through Friday, 7:00 a.m. to 4:00 p.m. However, this position requires on-call duty and the ability to work during non-standard hours when needed. ADA Compliance Incumbent’s duties involve standing/walking for long periods, moderate to heavy lifting, carrying and pushing/pulling objects, reaching, bending, crouching/kneeling, climbing ladders, hearing mechanical sounds, close/far vision, color/depth perception, and handling/grasping/fingering objects. Strain is not prolonged; effort is exerted for short to moderate periods of time, usually in connection to such duties as moving office furniture, mowing, and clearing snow/ice from walkways. Incumbent performs duties in both indoor and outdoor settings and is regularly exposed to hazards normally associated with building maintenance/repair, including heavy machinery and equipment, moving parts, noise, dust, grease, fumes, fuels, confined spaces, heights, toxic chemicals, excessive noise, varying weather conditions and slippery surfaces. Safety precautions must be followed at all times to avoid injury to self or others, and protective gear must be worn according to Department policy. Incumbent may occasionally work extended hours, evenings and/or weekends. Boone County, Indiana, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. #J-18808-Ljbffr Boone County Government