Staff Accountant

Job Title

Project Accounting Specialist

Key Responsibilities

Project Accounting

• IT Invoice Reconciliation: Review IT project invoices by obtaining supporting documentation, including timesheets and fixed-fee contracts. Validate that costs meet capitalization requirements in accordance with company Software Development Policy.
• Project Setup: Create capital projects and maintain project master data in SAP S/4HANA. Coordinate with business partners to obtain required project information, including store lists, site details, material groups, and other setup requirements.
• Project Funding Administration: Track project funding approvals, incremental funding requests, and fund transfers. Maintain complete audit documentation and ensure funding released in SAP aligns with approved authorization levels.
• Ariba Purchase Request Review: Review and approve IT project contracts and Statements of Work (SOWs) submitted through Ariba. Partner with business stakeholders to revise contracts as needed to ensure policy compliance.
• Ariba Support: Monitor the shared Project Accounting mailbox and assist business partners with WBS-related errors in Ariba. Research, troubleshoot, and resolve system issues while identifying root causes.

Fixed Asset Accounting

• Construction-in-Progress (CIP) Settlements: Place completed capital projects into service for merchandise, Repairs & Maintenance (R&M), Loss Prevention (LP), and Sales Use Tax projects. Coordinate with business partners to obtain rollout schedules and in-service dates.
• Asset Disposals and Write-Offs: Calculate fixture write-offs and process disposals for assets that have been retired or replaced. Coordinate quarterly with business partners to identify additional disposal activity.
• ServiceChannel Review: Perform bi-weekly reviews of ServiceChannel activity to validate asset additions and disposals. Prepare and process bi-monthly disposal entries as required.
• Depreciation Support: Perform acquisition and exclusion reviews, prepare the depreciation reporting package, and complete the asset exclusion checklist.
• CIP Review: Conduct weekly reviews of Construction-in-Progress activity to ensure expenditures meet capitalization criteria and are recorded appropriately.
• Expense Project Reporting: Prepare and communicate monthly expense project actuals to Merchandise business partners.

Qualifications

Required:

• Bachelor's degree in Accounting or Finance.
• 2–4 years of professional accounting experience.
• Experience supporting month-end close activities, including journal entries, account reconciliations, and variance analysis.
• Strong understanding of U.S. GAAP and accounting internal controls.
• Advanced proficiency in Microsoft Excel, including pivot tables, lookups, and data analysis functions.
• Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to partner effectively across cross-functional business teams.
• Ability to quickly learn new processes and transition between accounting responsibilities as business needs evolve.

Preferred:

• Experience with SAP S/4HANA or other large ERP systems (SAP strongly preferred).
• Experience with project accounting, software capitalization, fixed assets, construction-in-progress (CIP), or capital project accounting.
• Experience with Ariba or similar procurement/workflow systems.