Client Service Associate (CSA)

Job Description

Job Description

Role Summary The Client Service Associate (CSA) provides operational and client service support across Financial Planning, Tax, and Investment teams. This role ensures account activity, tax workflows, money movement, and client communications are handled accurately, promptly, and in compliance with firm and regulatory standards.

This is a structured financial services role requiring familiarity with securities, retirement accounts, money movement, tax documentation tracking, and regulated operational processes. The CSA supports both Financial Planning/Client Account Management workflows and our Client Account Managers with client work (i.e., attend client meetings, follow ups to meetings, etc.) while maintaining a high standard of client experience.

Key Responsibilities

Client Service & Meeting Support Respond to client inquiries and provide timely, professional support. Track and complete follow up items to ensure prompt resolution of client requests. Collaborate with Advisors and Financial Planners to prepare accurate data and materials for client meetings.

Account Operations & Documentation Process new accounts, transfers, beneficiary changes, trust documentation, and account maintenance requests. Execute and monitor money movement transactions, including wires, EFTs, journals, retirement contributions and distributions, and charitable gifting. Maintain accurate and compliant client records in AdvisorEngine/Junxure, internal files, and eMoney balance sheets. Ensure transactions meet internal timing standards and regulatory compliance requirements.

Administrative & Operational Support Support firmwide administrative functions including phones, mail processing, scanning, and internal communication routing. Assist with general operational needs during peak planning and tax season periods.

Tax Workflow Coordination Backup - assist the CSA/Tax Admin with these responsibilities as a backup. Distribute and track electronic tax organizers. Organize, scan, categorize, and process incoming tax documents (W-2s, 1099s, K-1s, brokerage statements, etc.). Track missing tax information and proactively follow up with clients. Support e-file documentation workflows, confirmation tracking, and record retention. Coordinate mailing and tracking of completed returns and tax related correspondence.

Required Qualifications Minimum 2 years of experience in financial services, wealth management, brokerage operations, or related industry. Experience working with securities, brokerage (individual, TODs, trusts, etc.) accounts, and investment account administration. Working knowledge of retirement account types (IRA, Roth IRA, 401(k), etc.) and related transaction processes. Processing and executing banking and money movements, including wires, transfers, and account funding.

Demonstrated attention to detail and accuracy when handling financial and tax related information. Strong written and verbal communication skills. Ability to manage multiple priorities in a deadline driven, regulated environment.

Preferred Experience in a fee based Registered Investment Advisory (RIA) firm. Associate’s or Bachelor’s degree in Business, Finance, Accounting, or related field (or equivalent professional experience). Experience with AdvisorEngine/Junxure or comparable CRM systems. Experience with Fidelity Wealthscape, Schwab Advisor Center, or similar custodial platforms. Experience with eMoney or other financial planning software. Familiarity with trust accounts and related documentation requirements.

Strong organizational skills and ability to follow structured processes. High level of discretion when handling confidential financial and tax information. Collaborative mindset and ability to coordinate across Financial Planning, Tax, and Investment teams. Professional demeanor with a client focused service orientation.

Schedule Full-time schedule, Monday through Friday. Additional hours may be required during tax season and cyclical planning periods. Hybrid work option available in accordance with firm policy.

Compensation & Benefits We offer a competitive base salary and annual discretionary bonus tied to individual and firm performance. Eligible employees receive a competitive benefits package, including: • Paid Time Off (18 days annually at hire, increasing with tenure) • 10 paid holidays plus 1 floating holiday • 8 hours of Volunteer Paid Time Off annually • Safe Harbor 401(k) with employer match and immediate vesting • Medical, dental, and vision insurance • Life and disability insurance (STD and LTD) • Minnesota Paid Family & Medical Leave (private plan) • Professional development and continuing education reimbursement (with approval) • Discounted advisory services for eligible employees Benefits are subject to plan terms and eligibility requirements.

Equal Employment Opportunity Stevens, Foster Financial Advisors is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, creed, religion, national origin, sex, pregnancy, gender identity or expression, sexual orientation, marital status, disability, age, veteran status, status with regard to public assistance, or any other characteristic protected by federal, state, or local law.

About Stevens Foster Stevens Foster Financial Advisors is a Registered Investment Advisor (RIA) providing integrated financial planning, investment management, and tax strategy services to corporate executives and high net worth families with complex financial needs. Since 1988, we have delivered objective, personalized guidance as fiduciaries—always acting in our clients’ best interests.

Our team operates within a highly regulated environment, emphasizing precision, discretion, and thoughtful coordination across all aspects of a client’s financial life. We build long term relationships through high quality service, clear communication, and a disciplined, holistic approach to wealth management.