Assistant Project Manager

Job Description

Job Description

Assistant Project Manager

Objective: To provide detailed, thorough support and assistance for the project managers. Primary concentration on coordinating and maintaining documentation, organization, correspondence, and communications to achieve job start compliance with sub-contractors and vendors. This starts at our initial bid invite by the client.

 

Duties and Responsibilities:

 

• Maintain office equipment and related service including IT in regards to scheduling, contracts, upgrades etc. in conjunction with budget and approval set forth by Executive Management

 

• Create/Manage Files and Records for both company and projects affiliated for company as directed

• Assemble and Distribute Documents, Manuals or other business materials as requested

• Assist with maintain of appropriate general contractor Licenses Notarize documents as requested

• Coordinate all office meetings and special events at request in conjunction with Executive Management

 

• Errands as requested by Executive Management

• Create/Maintain/Update and distribute Employee Handbook with company policies and procedures in conjunction with Executive Management

• Welcome and orientation of New Employees in conjunction with process set forth by Executive Management

• Maintain expense accounts per project assigned.

• Support to Project Management department to include job cost set up and cost code/ budget entry into accounting system and other project management duties at the direction of the Project Manager and Executive Management

 

General Requirements

The individual must be professional, neat, organized, and have a high attention to detail . People skills, multi-tasking ability and telephone skills required. Ability to direct and manage personnel and communicate effectively and timely to an extent.

Must have proficient computer skills that include: Microsoft Office

Word Excel Outlook

QuickBooks

Minimum typing speed of 50 wpm

 

Excellent grammar and spelling, bi-lingual a plus (Spanish)

Job Specifics:

Working hours are Monday thru Friday 8:00 am – 5:00 pm. (prompt) (one hour lunch with flexibility of timing beneficial to all) Must be willing to come in early or leave late on occasion for extra projects at Executive Management request.

Salaried position, any overtime will be compensated through equal Paid Time off within a 60 day period

All vacation, sick and personal time in conjunction with standard company policy

 

Dress – business casual unless requested by Executive Management for special event then corporate business attire

Parking – free covered office parking

Reviews – Annual performance review not necessarily tied in with compensation adjustment.

 

Benefits – in conjunction with benefits offered by standard company policy including healthcare. Full health care benefits available after 90 days of employment.