Executive Assistant to the CEO

Job Description

Job Description

## About the Role Trinity Social Services is an Atlanta-based behavioral health organization providing IOP, PHP, and outpatient programs. This is not a traditional calendar-and-coffee assistant role — you will function as the CEO's operational presence on the ground in Atlanta, executing independently while she is abroad and working side by side with her during her in-person sprints. The right candidate is a self-directed operator who treats ambiguity as a to-do list. You will be trusted with significant autonomy from day one. ## What You'll Own **Ground Operations (Atlanta)** - Serve as the CEO's eyes, ears, and hands in Atlanta: site visits, vendor meetings, document pickups, errands requiring physical presence - Preview residential properties, coordinate with realtors and leasing offices, and report back with photos, video walkthroughs, and candid assessments - Manage the CEO's Atlanta logistics: vehicle, storage unit, mail, appointments **Business Support** - Support audit and accreditation preparation (CARF survey scheduled Oct–Nov 2026): document gathering, scheduling, vendor and surveyor coordination - Coordinate event logistics, including vendor booths and materials for conferences and expos - Liaise with Trinity staff, contractors, and external partners; track follow-ups to completion - Manage calendar, email triage, travel booking (domestic and international), and expense tracking across time zones **Special Projects** - Support book launch logistics for the CEO's forthcoming memoir: shipping, event coordination, media scheduling - Assist with recruiting support: posting roles, scheduling interviews, reference checks (including household staff searches such as childcare) - Build and document repeatable processes so the operation runs without daily CEO input ## Who You Are - 4+ years supporting a C-level executive, founder, or business owner — small-business or founder-led environments strongly preferred over large corporate - Based in metro Atlanta with reliable personal transportation; comfortable being out in the field, not desk-bound - Exceptional written communicator — you will often be the CEO's voice in emails and messages - Comfortable working asynchronously across time zones (Atlanta ↔ Accra is a 4-hour difference) with high independence between check-ins - Discreet and trustworthy — you will handle confidential business, financial, and family matters; background check and references required - Bonus: experience in healthcare/behavioral health, familiarity with accreditation or compliance processes, or notary certification ## Compensation & Structure - Alternative structure available: contract-to-hire at $35–$40/hr for a 60–90-day trial period, 20- 30 hrs a week - Hybrid: remote coordination + regular in-person presence in Atlanta as needed - Performance review and scope expansion at 90 days, with growth path toward Business Operations Lead ## How to Apply Submit a resume and a short cover note (5–10 sentences, not a formal letter) answering: **"Describe a time you ran something important without being told how."** Applications without the note will not be reviewed. Full-Time | Reports directly to the CEO**