Program Manager Pediatrics (Kansas LEND and Community-Based Programs)

Department:

SOM KC Pediatrics (PEDS)

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Behavioral Pediatrics

Position Title:

Program Manager - Pediatrics (Kansas LEND and Community-Based Programs)

Job Family Group:

Professional Staff

Job Description Summary:

The Program Manager provides operational management and coordination for the Kansas Leadership Education in Neurodevelopmental and Related Disabilities (LEND) Program a federally funded interdisciplinary training and workforce development program serving individuals with neurodevelopmental disabilities and their families. Kansas LEND spans interdisciplinary training workforce development clinical and community initiatives professional development and technical assistance program evaluation and statewide partnerships.

Under the direction of the LEND Program Director the Program Manager provides centralized operational management across LEND program components and coordinates the work of faculty staff trainees programs and partners. The position manages program workplans timelines deliverables reporting requirements operational processes and cross-functional coordination; monitors progress toward grant goals; supports coordination and supervision of program staff; and helps ensure that training evaluation partnership and other program activities are integrated and move effectively from planning through implementation. The Program Manager works closely with staff responsible for specialized training evaluation data and program activities. The position provides program-level coordination and oversight across these functions while establishing efficient systems clear roles and responsibilities and effective communication and accountability.

Depending on assigned effort and funding the Program Manager may also support related programs and initiatives focused on child health developmental disabilities community engagement and community-based research. This may include program development evaluation dissemination partnership development and development of new initiatives and funding proposals.

Job Description:

Job Duties:
Manage program operations

• Manage day-to-day LEND activities work plans timelines and follow-up across training evaluation clinical/community professional development and technical assistance partnerships and other program activities.
• Monitor progress across workstreams identify barriers and outstanding needs help resolve implementation issues and bring items requiring direction to the Program Director.

Manage and coordinate program staff

• Support day-to-day coordination of LEND staff clarify expectations and priorities facilitate team communication monitor assigned work and promote effective collaboration.
• Support clear roles responsibilities timelines and accountability across program functions and supervise staff or other personnel as assigned.

Oversee training program operations

• Provide program-level oversight and integration of LEND training operations working with training leadership and staff to ensure training activities requirements timelines and deliverables are completed and aligned with program and grant objectives.
• Supervise staff responsible for training coordination or directly manage assigned training functions.

Oversee evaluation and performance monitoring

• Provide program-level oversight and integration of evaluation and performance monitoring working with evaluation and data personnel to ensure required measures data and deliverables support grant requirements reporting and program decision-making.

Manage program infrastructure

• Develop implement and improve program procedures workflows tracking systems records and shared resources including SharePoint to support consistent program operations across program functions.

Manage reporting and grant monitoring

• Coordinate information for HRSA progress reports annual reports and other program reporting; monitor accomplishments and deliverables; and work with evaluation and data personnel to ensure required information is documented and reporting requirements and deadlines are met.

Coordinate partnerships

• Support relationships with community university healthcare state and other partners; coordinate partner activities and communication; identify opportunities for collaboration; and represent Kansas LEND with external partners as appropriate.

Support program development and funding activities

• Coordinate information and contribute to planning drafting and review for new initiatives proposals and grant applications under the direction of program leadership.

Support dissemination and communication of program impact

• Synthesize program and evaluation information to communicate program reach outcomes and impact through reports presentations and other dissemination activities.

Lead operational continuous improvement

• Identify opportunities to improve coordination communication workflows and efficiency; develop and implement improvements across program functions; and use program and evaluation information to identify gaps emerging needs and opportunities for improvement.

Support related programs and initiatives.

• Provide program management partnership dissemination or program development support to related initiatives as assigned and consistent with the positions funding and level of effort.

This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job not an exhaustive list of all possible job responsibilities tasks duties and assignments. Furthermore job duties responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience:

• Seven (7) years of experience managing or providing substantial coordination of complex programs projects grant-funded initiatives training programs or community-based initiatives. Relevant education may be substituted for experience on a year for year basis.
• Experience mentoring or providing day-to-day guidance to staff trainees students or project contributors.
• Experience developing or improving program procedures workflows tracking systems or related operational processes.

Preferred Qualifications

Education: Bachelors degree in education public health health sciences social work psychology program evaluation research administration public administration or a related field.

Work Experience:

• Experience with federally funded programs grant reporting or grant-funded program implementation including NIH HRSA or other sponsored programs.
• Experience with maternal and child health developmental disabilities behavioral health early childhood systems healthcare higher education workforce development community-based research or related programs.
• Experience developing and maintaining partnerships with community organizations healthcare systems state agencies or other external organizations.
• Experience contributing to grant writing program planning or program development activities.
• Experience with program evaluation data systems or continuous quality improvement.
• Experience with SharePoint Microsoft 365 REDCap Qualtrics or similar collaborative and data-management platforms.
• Supervisory experience.
• Experience working with rural or underserved communities.

Skills

• Organization
• Problem-solving
• Communication
• Collaboration
• Mentorship
• Leadership
• Program Management
• Project Management

Required Documents

• Resume/CV
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health dental and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance long-term disability insurance and various additional voluntary insurance plans are available. Paid time off including vacation and sick begins accruing upon hire plus ten paid holidays. One paid discretionary day is available after six months of employment and paid time off for bereavement jury duty military service and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.

Required Experience:

IC

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