Administrative Coordinator

Location: Remote, contiguous United States
Schedule: 32 hours per week
Pay: $24–$32 per hour, depending on experience
Reports to: Executive Director
About CAMTS
CAMTS is a nonprofit organization that accredits air and ground medical transport services. Our small team works with programs, site surveyors, and Board members to support safe, high-quality patient transport.
About the Role
We're looking for an organized, people-focused Administrative Coordinator to keep our day-to-day operations running smoothly. You'll support our executive team, coordinate the logistics behind our quarterly accreditation site surveys, plan meetings and events, and help share CAMTS news through social media and marketing materials. This is a fully remote role on a small, collaborative team.
What You'll Do
Administrative support (about 40%)

• Support the Executive Director and Associate Executive Directors with projects, deadlines, calls, and correspondence
• Build and maintain Smartsheet trackers and checklists, and manage shared files in Dropbox and Google Drive
• Serve as QuickBooks backup to the Office Manager as needed
• Order supplies, marketing materials, and give-away items

Site survey coordination (about 25%)

• Coordinate quarterly accreditation site surveys using our digital scheduling system, plus supplemental and consultation visits
• Match site surveyor teams to program needs, track agreements and conflict forms, and send confirmations
• Prepare Board report materials, follow up on outstanding reports, and send certificates and other post-accreditation materials

Events and meetings (about 20%)

• Plan logistics for Board meetings, workshops, and conferences, including venues, hotels, catering, and virtual meeting setup
• Manage registrations, agendas, and event materials
• Travel with executive staff to industry conferences as needed to support booth, meetings, and on-site logistics

Social media and marketing (about 15%)

• Work with the team to plan and create social media content, including accreditation news, events, and updates
• Coordinate marketing materials, working with designers and vendors or creating pieces directly
• Update the CAMTS Global website
• As time allows, support the Marketing Committee on strategy

What You Bring
Required

• High school diploma or equivalent
• 3+ years of administrative, operations, or coordination experience, including complex scheduling and logistics
• Excellent written and verbal communication and strong interpersonal skills
• Strong organization and follow-through across many deadlines
• Proficiency with Google Workspace and working knowledge of Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams)
• Ability to work independently and keep information confidential
• A reliable home office with high-speed internet

Preferred

• Associate's or bachelor's degree in business, communications, or a related field
• Experience with QuickBooks, Smartsheet, and Adobe Creative Cloud or Canva
• Advanced Microsoft 365 skills
• Familiarity with social media scheduling tools
• Experience coordinating marketing materials, whether working with designers and vendors or creating pieces directly
• Experience with a nonprofit, association, accreditation body, or healthcare organization

Work Details

• Fully remote; must live and work in the contiguous United States
• Currently 32 hours per week, with potential to grow into a full-time position
• Available 10:00 a.m.–2:00 p.m. Eastern for calls and meetings, with flexible scheduling for remaining hours
• Occasional travel (under 10%) for Board meetings, workshops, and conferences
  
  

CAMTS is an equal opportunity employer and welcomes applicants from all backgrounds.