Project Administrator

Project AdministratorLocation: Albuquerque, NMThe Project Administrator completes the processes involved in initiating projects, processing change orders, invoicing, collections, and project closeout. The work is highly precise in nature and requires work to be completed with very strong attention to detail and in a timely manner. This position reports to the assigned Project Administration Manager and supports the department, Directors, Area Manager, and project/service team members. The Project Administrator accomplishes tasks with organizational objectives, and project specifics. Responsibilities can cover all aspects of administration, including but not limited to customer interfaces and report preparation. This position requires support of projects, communication, documentation, and standardizing processes to reach department goals. The Project Administrator coordinates the flow of information amongst teams, external organizations, and leadership while maintaining highly effective working relationships with other departments. It is vital for the Project Administrator's work to be extremely accurate and of high quality.Responsibilities:Prompt accurate project initiationPrecise review of change order entriesPrompt and accurate project billingAccounts receivable/collectionsUtilize role-specific software and technology, including Procore and Vista, to support daily job responsibilitiesProvide basic status reporting and respond to requests for information to all internal and external customersEnsure administrative processes for projects are run in compliance with the organization's requirementsProvide administrative support to facilitate the planning and coordination of activities for projects, documentation, and provide any information neededRead contracts and extract requirements – specific billing instructions and payment termsPrepare correspondence for signatures as neededStrong written and verbal communicationMaintain a high level of organization and attention to detailPhysical demands include long hours sitting, using a computer, standing, pulling/pushing, walking, lifting, and climbingJob requires intermediate computer proficiency and advanced critical thinking skillsOther duties, activities, and responsibilities may vary and change as assignedEducation and Experience:Associate's degree in Business Administration or a related field preferred3+ years of experience in accounting and/or administrative function preferredRelevant work experience may substitute for the degreeWork Authorization: Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H-1B, O-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment visa at this time.