ARL Office Assistant

Office Assistant Position at Penn State's Undersea Systems Office

We are searching for versatile and experienced Office Assistants to join the Undersea Systems Office (USO) at the Applied Research Laboratory (ARL) at Penn State. USO serves as a research center of excellence in undersea weapons, unmanned undersea vehicles, and advanced sonars supporting our national security and undersea warfare sponsors through the development and demonstration of science and technology with the expertise, tools, and processes to take concepts from the early developmental phase through transition to industry and the fleet.

ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

You will:

• Coordinate a large volume of complex domestic and international travel in support of program engineers (researching visit requirements, booking reservations, arranging schedules, and reconciling travel expenses)
• Provide support for a wide variety of meetings (scheduling rooms, preparing agendas/ meeting materials, overseeing meeting logistics including audio-visual setups, security, refreshments, and vendor-delivered meals)
• Manage data, files, and calendars
• Provide coordination and oversight for external visitors, ensuring that security guidelines and requirements are followed
• Communicate with and provide exceptional customer service for internal and external stakeholders (government, industry, University, and ARL-specific)
• Assist with all administrative aspects of hiring and onboarding of new hires

Additional responsibilities for the higher-level position include:

• Prepare classified material including presentations, engineering documents, mailings and data transfers in compliance with requirements of the Defense Counterintelligence and Security Agency (DCSA)
• Proofread documents for appropriate security markings, grammar, spelling, punctuation, and basic formatting

Required skills/experience areas include:

• Microsoft Office (Word, PowerPoint, Excel and Outlook)
• Agility in managing multiple competing priorities
• Resolve issues and prioritize work, both independently and as a team member, in support of multiple unit and program leaders
• Demonstrated ability to exercise discretion and confidentiality
• Success in an office environment, where various forms of communication and organizational skills were crucial to be effective
• Current eligibility to obtain a clearance at the Secret level

Application Instructions:

• To be considered for this role, you are required to include a resume/CV and a cover letter outlining why you feel you would be the best candidate for this role.

Your working location will be fully onsite, located in State College, PA.

Minimum education, work experience & required certifications:

If filled as Office Assistant (ARL) - Senior Support, this position requires:

• Associate Degree
• 4+ years of relevant experience; or an equivalent combination of education and experience accepted
• Required Certifications: None

If filled as Office Assistant (ARL) - Intermediate Support, this position requires:

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience; or an equivalent combination of education and experience accepted
• Required Certifications: None

The salary range for this position, including all possible grades, is $46,800.00 - $77,304.00.

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.