Records Specialist

Position Concept

The Records Specialist locates, maintains, retrieves and organizes law enforcement and detention records. The member performs operational and clerical duties specific to the position.

The most important and essential job function of the position is attitude which includes the following: interacting positively and cooperating with co-workers, responding politely to customers, working as a team member, functioning under intense time pressure and responding in a positive manner to supervision.

The Records Specialist shall perform any related duties and tasks that may be required and shall have the physical, mental and emotional abilities to perform the essential job duties of the position.

Employee Benefits

Medical, Dental, Vision

10 Paid Holidays

Paid Time Off

Direct Deposit, Bi-Weekly Pay Checks

Tuition Reimbursement

Education Incentive

Free Employee Health Clinic

Wellness Incentives

FRS Retirement

Employee Assistance Program (EAP)

Free Employee Gym

Life Insurance

Deferred Compensation Plan

Essential Functions

Perform data entry

Perform record searches

Compile statistics

Process public records request

Respond to public window

Respond to routine inquiries

Provide general information to the public

Communicate via telephone/email/fax

Scan documents

Process traffic citations

Retrieve records on microfilm/microfiche

Prepare correspondence/forms

Maintain files

Conduct local background checks

Process payments for public records request

Process photographs/digital media

Prepares files for archives

Review reports for Uniform Crime Reporting

Process incoming mail

Seal/expunge records

Process pawn tickets

Perform OIC duties as requested

Education, Professional Certification or License

High School diploma or General Equivalency Diploma

Attain FCIC/NCIC certification within 6 months of appointment

Valid Florida driver's license

Professional Experience

Demonstrated proficiency of keyboarding 35 wpm with no more than 5 errors

Environmental Conditions

Works in an office environment under normal conditions with normal stress levels

Works extended periods of time using a computer

Knowledge of

Office supplies

PCSO policy and procedures, directives

State of Florida records management

Uniform Crime reporting

Various software

Records policy procedures

Polk County ordinances

CJIS and FCII policy/procedures

Florida Statutes

Filing system

Other law enforcement/government agencies

Clearance codes

Various documents

Safety techniques

Patrol sectors/beats

Community referral services

Computer operating systems/software

Geographical area

Telecommunications signals/dispatch codes

Ability to

Read and write English

Operate office equipment

Recognize and count U.S. currency

File alphabetically/numerically

Operate a scanner/other equipment

Process funds

Operate motor vehicle

Maintain accurate logs/records

Follow directions

Communicate effectively orally/in writing

Multitask

Create and move files/navigate on a computer

Use external hard drives

Skills

Basic mathematical

Keyboarding

Computer

Reading comprehension

Telephone

Basic English grammar

Process funds

Report interpreting

Interpersonal

Clerical

Attention to detail

Operate office equipment/fax/email

Organizational

Address U.S. mail

Physical Requirements

Walk or have accommodations/assistance

See at normal range or with accommodation (in low light)

Stand for long periods

Sit for long periods

Lift 30-40 lbs.

Climb

Manual dexterity

Hear at normal level or with accommodation

Speak English understandably

Tolerate loud noise

Other

FCIC/NCIC: Florida Crime Information Center/National Crime Information Center

CJIS: Criminal Justice Information System

Equal Employment Opportunity Employer M/F/D/V

Min

USD $32,778.72/Yr.

Max

USD $44,674.03/Yr.