Administrative Consultant (Temporary)

Administrative Consultant (Temporary)

Armanino is proud to be among the top 20 Largest Accounting and Consulting Firms in the Nation and one of the Best Places to Work. We have a community of resources that are ready and willing to support your ideas, build your skills, and expand your professional network. We want you to integrate all aspects of your life with your career. At Armanino, we know you don't check-out of life when you check-in at work. That's why we've created a unique work environment where your passions, work, and family & friends can overlap. We want to help you achieve growth by giving you access to a network of smart and supportive people, willing to listen to your ideas.

Armanino is seeking a full-time Administrative Consultant (Temporary) through December 18, 2026 to support the Corporate Finance & Restructuring team. This role requires a proactive, detail-oriented professional who exercises sound judgment, takes ownership of responsibilities, and operates with a high degree of reliability, professionalism, and discretion.

Because this position will have access to confidential, proprietary, financial, client, vendor, and other sensitive information, the successful candidate must demonstrate excellent judgment in handling and safeguarding information and must follow all firm policies and instructions regarding confidentiality, information security, records management, and acceptable use of firm systems.

The ideal candidate thrives in a fast-paced, evolving environment, is comfortable learning and adopting new technologies, and collaborates effectively with internal teams and external partners. This individual must be organized, responsive, and capable of managing multiple priorities with accuracy and urgency.

Job Responsibilities

• Pick up, monitor, sort, distribute, and scan incoming mail, including managing off-site PO mailbox.
• Perform general administrative support, including document preparation, filing, scanning, copying, and data/file management.
• Prepare, format, and distribute notices, creditor communications, and other project documentation; coordinate with external noticing vendors as needed.
• Support entity formations, compliance tracking, regulatory documentation, and related filings.
• Coordinate facilities and recurring team logistics, including storage management, team lunches, meetings, conferences, and event support.
• Perform basic accounting functions, including account reconciliations, processing vendor invoices, and maintaining accurate financial records.
• Maintain and update Excel databases and trackers.
• Coordinate with vendors and internal stakeholders to ensure timely execution of tasks.
• Respond to emails and inquiries in a professional and timely manner.
• Handle confidential, proprietary, financial, client, credential, and other sensitive information with discretion and in accordance with firm information security and confidentiality requirements.
• Identify and resolve administrative issues independently, escalating when necessary.
• Assist with ad hoc projects and operational initiatives as assigned.
• Support implementation of back-office processes and systems

Schedule Requirement

• Full-time (40 hours per week)
• On-site Monday through Friday (San Ramon office required)

Requirements

• Minimum 3+ years of administrative or equivalent experience.
• Strong working knowledge of office operations, systems, and procedures.
• Microsoft 365 office suite: Outlook, including calendar management, scheduling, and professional communication. Excel, including data tracking, formatting, and basic analysis
• Zoom, Box/Dropbox, Google Workspace, Adobe Acrobat
• Windows-based systems
• Must have a valid driver's license and clean driving record for mail pick-up duties.
• Must be available to work on-site at the San Ramon office Monday through Friday.

Preferred

• Demonstrated ability to prioritize, multitask, and manage competing deadlines.
• High level of attention to detail with strong problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and time-management capabilities.
• Proven reliability, responsiveness, and accountability.
• Demonstrated ability to handle confidential or sensitive business information appropriately and exercise sound judgment regarding access, use, storage, and disclosure.
• Ability and willingness to comply with firm confidentiality, information security, privacy, records management, and acceptable-use requirements.