Manager System Staffing Operations

Manager System Staffing Operations:
Mon-Fri on site
Medical Center- Dunn Tower

*Lead and oversee day-to-day staffing operations to support organizational hiring needs.
*Manage workforce planning, recruitment processes, and staffing strategies to ensure timely talent acquisition.
*Partner with business leaders, recruiters, and vendors to align staffing efforts with workforce demands.
*Monitor staffing metrics, hiring performance, and operational effectiveness through data-driven reporting.
*Ensure compliance with company policies, employment regulations, and staffing procedures.
*Drive process improvements to enhance efficiency, candidate experience, and overall recruitment outcomes.
*Coach and develop staffing teams while fostering a high-performance, customer-focused culture.
*Manage resource allocation and operational priorities to meet business goals and service level expectations.

At Houston Methodist, the Manager System Staffing Operations position is responsible for operations management of a single or multiple departments focused on the delivery of high-quality and efficient supplemental staffing support for multiple units/departments. This position implements effective supplemental staffing and scheduling strategies to meet unit/hospital needs. The Manager System Staffing Operations position maintains 24/7 accountability for supplemental staffing operations, ensuring appropriate resource allocation for continuous staffing support. This position serves as an internal consultant on staffing, scheduling and timecard management best practices. The Manager System Staffing Operations position requires strong analytical and critical thinking skills with demonstrated ability to work autonomously to meet department's strategic goals.

The manager position responsibilities include managing the daily work activities of the work unit/department staff, ensuring quality, productivity, functional excellence, and efficiency while assisting management in accomplishing strategic and operational objectives. In addition, this position provides guidance to staff and is responsible for staffing, budget compliance, contributing to staffing decisions such as hiring and terminating employment, coaching and counseling employees on work-related performance, and assisting in the development and implementation of policies and procedures to ensure a safe and effective work environment. This position also implements training, monitoring and operations initiatives that secure compliance with ethical and legal business practices and accreditation/regulatory/government regulations.

FLSA STATUS
Exempt

QUALIFICATIONS

EDUCATION

• Bachelor’s degree

EXPERIENCE

• Five years of experience in staffing or staff scheduling or staffing agency operations or multi-site float pool operations, of which three years must have been in a people management role, preferred experience in healthcare staffing; for internal employees four years of experience in relevant field with HM performance that demonstrates leadership responsibility

LICENSES AND CERTIFICATIONS
Preferred

• RN - Registered Nurse - Texas State Licensure Compact Licensure – Must obtain permanent Texas license within 60 days (if establishing Texas residency)

SKILLS AND ABILITIES

• Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through ongoing skills, competency assessments, and performance evaluations
• Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
• Ability to effectively communicate through a variety of channels with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles; engages the recipient(s) and helps them understand and retain the message
• Demonstrates the ability to interact with others in a way that gives them confidence in one’s intentions and those of the organization
• Ability to use appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifying one’s own behavior to accommodate tasks, situations and individuals involved
• Demonstrates leadership qualities and critical thinking through self-direction initiative and effective interpersonal skills and oral/written communication skills
• Ability to identify and understand issues, problems and opportunities, comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints and probable consequences
• Ability to work effectively in a fast-paced environment
• Demonstrates flexibility and adaptability in the workplace
• Skilled at managing multiple projects with conflicting priorities
• Hands-on, high-energy, people-oriented leadership style that has strong analytical, communication, and interpersonal skills
• Strong ability to evaluate and develop effective process improvements to enhance efficiency of operations

ESSENTIAL FUNCTIONS

PEOPLE ESSENTIAL FUNCTIONS

• Performs management responsibilities of selection, scheduling, supervision, retention, and evaluation of employees in the department. Provides development and mentoring of staff. Meets or exceeds threshold goal for department turnover. Develops direct reports to perform these same functions.
• Provides fair and consistent leadership and communication to maintain a competent and engaged employee group by conducting regular department meetings to review policies and procedures and operational matters, rounding on all employees, completing performance appraisals, conducting new hire feedback sessions, coaching/corrective counseling, and providing recognition/commendations to achieve desired outcomes. Provides timely guidance and feedback to help others strengthen specific knowledge/skill areas needed to accomplish a task or solve a problem.
• Facilitates and promotes effective team dynamics and teambuilding strategies within and between departments; participates and/or leads and facilitates department process improvements as needed.
• Meets or exceeds threshold goal for department and/or system metrics on employee engagement indicators.
• Ensures that department consistently achieves desired clinical and management outcomes, including high degree of patient and physician satisfaction. Implements change, demonstrating the ability to motivate employees and follow through.

SERVICE ESSENTIAL FUNCTIONS

• Plans and organizes day-to-day department operations, schedule and activities. Sets priorities and functional standards, giving direction to staff as necessary to ensure the best possible delivery of service and high customer/patient satisfaction.
• Drives department service standards and activities to impact department and/or system score for patient/customer-based satisfaction, through role modeling and fostering accountability. Serves and actively participates on various entity committees as a voice for the department.
• Assesses, organizes, conducts, and completes projects in support of the organization related to labor productivity, budget accountability, quality measurements and human resource data.
• Optimizes operations to support hospital throughput efforts and clinical initiatives to ensure efficient patient flow and quality of care. Conduct regular analysis to identify opportunities for efficient staff scheduling to support increased patient access.

QUALITY/SAFETY ESSENTIAL FUNCTIONS

• Ensures a safe and effective working environment; monitors and/or revises the department safety plan and/or any specific accreditation/regulatory required safety guidelines, including infection control principles. Monitors and confirms staff maintain their required credentials that demonstrate competency per accrediting agency or department guidelines as applicable.
• Uses and optimizes information systems to enhance operations; supports entity-specific performance improvement and data management/analysis functions.
• Employs a proactive approach in the optimization of safe outcomes by monitoring and improving the department workflow, using peer-to-peer accountability, reporting accidents, near misses, and/or adverse events immediately per department protocol and identifying solutions via collaboration. Adopts lean principles in driving process improvements. Role models situational awareness, using teachable moments to improve safety.
• Monitors self and employee compliance with policies, procedures, and System HR Standards of Practice and performs associated actions upon non-compliance (i.e., focal point review requirements, disaster plan, in-services, influenza immunization, wage and hour, standard hours, timely termination submission, timely timecard approval, etc.).
• Optimizes staffing operations to provide quality care and customer service to patients maintaining excellent threshold of patient satisfaction scores.

FINANCE ESSENTIAL FUNCTIONS

• Assists in the development of department budget and ensures that the department operates in a cost-effective manner. Manages/audits department expenses within approved budget parameters, ensuring that the department meets the budgeted/flex revenue and/or expense targets on a monthly and annual basis. Develops staffing plans and schedules to meet department/patient needs that reflect understanding of the importance of cost-effectiveness.
• Implements department strategies to achieve financial target and staffing needs, developing others to do the same, through optimizing productivity, supply/resource efficiency, minimizing incidental overtime and overtime percentage, and other areas according to department specifications.
• Works with operational leaders to understand the relationship between the unit staffing operations and the resulting financial performance. Acts as a resource to management on interpretation of labor productivity and staffing data.
• Collaborates with unit management to prepare variance analysis with regard to staffing expenses and assists with development of corrective actions as appropriate.

GROWTH/INNOVATION ESSENTIAL FUNCTIONS

• Identifies and implements innovative solutions for practice or workflow changes to improve department operations or other department-specific measures by leading unit projects and/or other department/system directed/shared governance activities. Supports change initiatives, maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements or cultures.
• Proactively evaluates processes; recommends and implements action plan(s) for change; follows through to ensure effective, sustainable change. Participates in the development and implementation of new procedures and the review and revision of existing procedures.
• Identifies opportunities and takes action to build strategic relationships between one’s area and other areas, teams, departments, and units to achieve business goals.
• Seeks opportunities to identify developmental needs of self and staff and takes appropriate action. Ensures own career discussions occur with appropriate management. Completes and updates My Development Plan (MDP) on an ongoing basis. Conducts conversations with staff on their development.
• Leads efforts in the development of objectives and long-range strategic staffing plans in cooperation with management; develops, implements and coordinates new programs/procedures to support staff development.
• Participates in leadership meetings and committees of the hospitals. Leads efforts to create an environment of personalized service and engages patients, staff, and physicians.

SUPPLEMENTAL REQUIREMENTS
WORK ATTIRE

• Uniform: No
• Scrubs: No
• Business professional: Yes
• Other (department approved): No

ON-CALL*
*Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below.

• On Call* No

TRAVEL**
**Travel specifications may vary by department**

• May require travel within the Houston Metropolitan area Yes
• May require travel outside Houston Metropolitan area No

QUALIFICATIONS

EDUCATION

• Bachelor’s degree

EXPERIENCE

• Five years of experience in staffing or staff scheduling or staffing agency operations or multi-site float pool operations, of which three years must have been in a people management role, preferred experience in healthcare staffing; for internal employees four years of experience in relevant field with HM performance that demonstrates leadership responsibility

LICENSES AND CERTIFICATIONS
Preferred

• RN - Registered Nurse - Texas State Licensure Compact Licensure – Must obtain permanent Texas license within 60 days (if establishing Texas residency)