Records Management Specialist

Posting Details

Applications will be accepted until midnight (Eastern Time Zone) on the 'Posting End Date' shown below.

Position Information


Job Title
Records Management Specialist


Applications Accepted From
Public: Open to the public


Special Instructions to Applicants


THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.

Please complete the online application and be prepared to attach the required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses.

For full consideration, apply by June 22, 2026

This position is eligible for the following benefits:
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.


Posting Number
20166985S


Job Description


Oversees file storage and records management. Organizes, converts, and integrates files for storage. Locates and retrieves records as requested.

Job Responsibilities
• Provides customer service to students, staff, faculty, parents, and others in the University community by solving problems regarding records and/or data.
• May lead and/or supervise TAS staff and/or student employees.
• Coordinates, and maintains a complex record system or database of specialized records.
• Researches complex record or data problems and provides recommendations or resolution. Makes decisions by reviewing information against guidelines such as transfer credit evaluation.
• Coordinates the processing, maintaining, and monitoring of records and/or data. Audits record activity to ensure compliance and accuracy.
• Serves as primary contact for release and protection of confidential and sensitive records.
• Implements and oversees guidelines for deletion of records.
• Prepares, analyzes, and distributes reports.
• Maintains awareness of governmental regulations and interprets policies, procedures and guidelines.

Minimum Qualifications


Knowledge of standard practices, policies, procedures, and tools of records management typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related records management experience. An equivalent combination of education, training, and experience is acceptable.

Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications


Associate's degree, or vocational or technical school degree.

Experience working with confidential or sensitive information highly preferred. Selected candidates are subject to a comprehensive background check and university judiciary review, and agree to adhere to the expectations outlined in the Undergraduate Admissions employee manual.

Working Conditions/Physical Demands

Department
Admissions


Pay Rate


Pay is commensurate with experience and credentials and is accompanied by our generous university benefits such as tuition for self and dependents, a comprehensive insurance package (including but not limited to health, prescription, vision, dental, and life insurance), an excellent retirement plan including company contributions, parental leave, adoption reimbursement, and more. OHIO is also proud to offer wellness programs, and a generous employee assistance program. Additional Information is available at .

Total Compensation Estimator (For Full-Time Benefits Eligible Employees)

Discover the full value of joining Ohio University by clicking this link:

Our Total Compensation Estimator shows your offer package in dollars: salary plus university paid benefits including health coverage, retirement contributions, paid time off, tuition benefits, and more.

See details on what we offer in one place and compare different options for retirement and insurance.

Estimates are informational only; exact coverage is determined by eligibility policies and official plan documents.

Job Open Date
05/25/2026


Posting Close Date


June 22, 2026

Job Category
Classified AFSCME 3200 Bargaining Unit appointment


Months
12 month


Planning Unit
Vice President Enrollment Management


Work Schedule


Standard office hours are Monday-Friday, 8:00-5:00; however, candidates must be willing to work evenings and/or weekends if necessary. The flexibility to work remotely up to two days a week within the established department flex place work guidelines may be available.

Campus
Athens


Expected hours worked per week
40


Expected duration of assignment
ongoing


Applicants may contact this person if they have questions about this position.
Jennifer Dillie, View email address on click.appcast.io, View phone number on click.appcast.io


Non-Discrimination Statement


Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.

Job Information


Employment Type
full-time regular


Job Family/Subfamily
Records Management-Generalist


Career Track & Level
TAS3


Pay Grade
AF3200 |14|

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