Executive Administrative Assistant

Executive Administrative AssistantCovia responsibly provides minerals solutions for a better tomorrow. As a leading provider of diversified minerals, our products support a variety of industrial markets, including glass, ceramics, coatings, metals, foundry, polymers, construction, water filtration, and sports and recreation. Long-standing relationships with a broad customer base enable Covia's market-inspired approach to innovation to enhance solutions and customer benefits. Underpinning these strengths is an unwavering commitment to safety and to sustainable development, further enhancing the value that Covia delivers to all its stakeholders. Covia is looking for a dynamic Executive Administrative Assistant who will have a positive impact on its Independence, OH location. As an Executive Administrative Assistant, you will provide high-level administrative and operational support to the Executive Team, notably the Chief Operations Officer, Chief Legal and Administrative Officer, Chief Information Officer, their teams and other Executives as needed. This role requires exceptional professionalism, discretion, organizational skills and the ability to manage sensitive and confidential information. The ideal candidate is proactive, detail-oriented, highly responsive, extraordinarily curious, technology embracing, appropriately ambitious and capable of managing competing priorities.Key Accountabilities:Provide comprehensive administrative support to the Executive Team including calendar management, meeting coordination, travel arrangements and complete related expense reportsCoordinate and provide logistical support for leadership meetings, regional meetings and Board of Director related activitiesPrioritize and manage complex schedule needs across multiple internal and external stakeholdersPrepare, edit, proofread correspondence, presentations, reports, agendas and other related business documentsAssist with legal operations, document management, contract routing and record retention processesCoordinate execution of contracts, legal documents and signature workflowsTrack deadlines, regulatory filings, litigation matters and compliance related activities as neededMaintain contract databases, legal files, and document management systemsSupport the budgeting process for each of the ExecutivesKnowledge, Skills, and Abilities:Strong organizational skills and ability to prioritize multiple tasks seamlessly with strong attention to detailProficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and ability to learn other software toolsDemonstrated ability to design and edit high quality presentations and materialsVery strong interpersonal skills and the ability to build relationships with key stakeholdersStrong project management skillsStrong verbal and written communication skillsExceptional organizational skills and impeccable attention to detailExcellent judgment is essentialAbility to pivot and adjust to changing prioritiesWillingness to provide occasional after-hours support for urgent business matters or executive scheduling (meeting and travel) needs.Competencies:Prior executive support experienceDemonstrated ability to facilitate communication between team members to ensure efforts are alignedHigh degree of professionalism in dealing with diverse groups of people, including Board members, senior Executives and all personnelAbility to use logic and reasoning to work through problems and analyze informationCapable of making appropriate, informed decisions regarding priorities and available timeAbility to complete tasks and projects efficiently and creativelyAbility to react with appropriate levels of urgency to situations and events that require quick response timeAble to maintain a high level of integrity and discretion in handling confidential informationOpenness to explore and earn new and larger areas of responsibilityMinimum Qualifications:Associates degree required or equivalent work experience5 years of experience in administrative support functionsBachelor's degree preferredBenefits:Excellent Healthcare Benefits – Medical, Vision, Dental401K with Company MatchingPaid Time Off + Paid HolidaysDisability Plans and Life / AD&DEmployee Assistance ProgramAt Covia, we strive for and support a diverse workforce as we firmly believe this lays the foundation of our success. Our compelling culture supports inclusion, individuality and respect within the workplace. We are committed to providing employment opportunities to the most qualified candidate based on work-related factors and without regard to non-work-related factors including race, color, religion, national origin, gender, sexual orientation, gender identity, gender expression, age, disability, or military service or reserve or veteran status. The organization offers competitive salaries, advancement opportunities, and a full range of benefits. An Equal Opportunity Employer.