AP Specialist

Job Description

Job Description

Imedview is a claims and litigation service partner with over 20 years of experience in the industry! Our expertise allows us to proudly service both legal and insurance professionals, nationally. With a passion for delivering outstanding customer service and building lasting client relationships, we’re growing fast. We pride ourselves on impeccable customer service and client relations.

Why Imedview?

• Proven Success: From a team of 10 to over 140 employees, with a retention rate of 90%+.
• Award-Winning Culture: Voted a “Great Place to Work” for six consecutive years.
• Client-Centric Approach: We’re more than a vendor - we’re a trusted partner.

Location Priority: This position is based in our Saugerties, NY office. At this time, we are only considering candidates who are able to commute to the office on a daily basis.

The Accounts Payable Specialist is responsible for supporting the company’s day-to-day accounts payable functions by ensuring timely payments, maintaining organized communication, and keeping financial systems up to date. This role manages weekly check runs, oversees the accounting inbox, updates Viewpoint with bill-payment task activity sent to experts, processes deposits, and prepares weekly payment reports that show what has been paid and what remains outstanding.

Key Responsibilities:

• Complete weekly check runs accurately and on schedule.
• Manage and monitor the accounting inbox, responding to inquiries and routing items to the appropriate team members.
• Update Viewpoint with task updates related to bills paid and information sent to experts.
• Process vendor invoices and ensure proper coding, approvals, and entry into the accounting system.
• Maintain accurate payment records and supporting documentation.
• Process deposits and record transactions accurately.
• Prepare and distribute weekly pay run reports, including amounts paid and outstanding balances remaining to be paid.
• Communicate with vendors and internal departments regarding payment status and account questions.
• Help ensure compliance with company policies, procedures, and internal controls.

Qualifications:

• 3–4 years of experience in accounts payable, accounting support, or a related finance role.
• Accounting background with a solid understanding of accounts payable processes and financial recordkeeping.
• Must have a degree in accounting.
• Familiarity with accounting systems.
• Strong attention to detail and accuracy in data entry, payment processing, and reporting.
• Ability to manage multiple deadlines and prioritize tasks effectively.
• Professional written and verbal communication skills.
• Strong Excel skills and proficiency with Microsoft Office, including Outlook.
• Ability to handle confidential financial information with discretion.

Preferred Skills:

• Working knowledge of invoice workflows, payment processing, deposit handling, and reconciliations.
• Experience preparing reports and tracking outstanding balances.
• Sage experience is a plus.
• Ability to work independently while maintaining strong collaboration with internal teams and external partners.
• Strong organizational skills and follow-through in a fast-paced environment.

What We Offer:

• 401(k)
• 401(k) Employer Contribution
• Dental, Vision and Health Insurance
• HSA, FSA, Life Insurance, Short-Term Disability Coverage
• 1 hour paid lunch
• Paid Time off