Administrative Medical Assistant

Water's Edge Dermatology

Administrative Medical Assistant (High-Volume Dermatology Practice)
Intracoastal Dermatology

We are seeking a highly detail-oriented and organized Administrative Medical Assistant to support a fast-paced dermatology practice. This role is critical in managing administrative workflows for five providers , requiring strong multitasking skills, accuracy, and the ability to thrive in a high-volume environment.

This is an ideal opportunity for someone who is proactive, dependable, and able to manage complex responsibilities while maintaining excellent patient care and communication.

Key Responsibilities

Pathology Management

Communicate pathology results to patients in a timely and professional manner
Document and mark treatments appropriately
Request outside records as needed
Coordinate referrals and send certified letters

Scheduling Coordination

Schedule all surgical procedures, including excisions and Mohs surgeries
Coordinate additional in-office treatments
Manage scheduling for Photodynamic Therapy (PDT)
Handle prior authorizations and medication coordination for PDT

Biologics Management

Submit and track prior authorizations for biologic medications
Coordinate patient onboarding with specialty pharmacies
Assist with enrollment forms and financial assistance programs
Monitor and manage an active list of biologic patients (currently 145+)

Melanoma Program Support

Ensure compliance with MIPS requirements
Manage patient recalls and follow-ups
Communicate necessary information to primary care providers
Coordinate referrals and treatment scheduling
Maintain melanoma registry data
Track and remind patients due for full skin exams (FSEs)

Prior Authorizations

Submit and follow up on medication prior authorizations

Fax & Document Management

Monitor incoming faxes throughout the day
Route and assign tasks for labs, cultures, and other clinical documents

MIPS Coordination

Manage all MIPS-related tasks, including annual submissions

Qualifications

Previous experience in a medical office (dermatology experience strongly preferred)
Exceptional attention to detail and organizational skills
Ability to manage high patient volume and multiple provider workflows
Strong communication and follow-up skills
Experience with prior authorizations, referrals, and insurance processes preferred
Ability to work independently and prioritize effectively

What We're Looking For

Someone who thrives in a fast-paced environment
A problem-solver who takes initiative
Highly reliable and accountable
Strong team player with a positive, professional attitude

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Apply

Vacancy posted 4 days ago

Similar jobs that could be interesting for youBased on the Administrative Medical Assistant in Ponte Vedra, FL vacancy

Medical Assistant
...About the Job Jax Spine is currently looking for strong Medical Assistants for our back office. This position is responsible for providing excellent care to patients and maintaining continuity of care through accurate and thorough documentation, collaborating...
Suggested
Local area
Jax Spine and Pain Centers
Jacksonville Beach, FL
16 days ago
Medical Assistant
...Summary We are seeking a full time motivated and skilled Medical Assistant to join our team. As a Medical Assistant, you will assist... ...medical supplies, and ensure readiness for procedures. Administrative Support : Assist with scheduling, pre-surgical testing,...
Suggested
Full time
Local area
Ascend Plastic Surgery Partners
Ponte Vedra Beach, FL
4 days ago
Medical Assistant
...We are hiring for Medical Assistants for a client of ours in Jacksonville, FL. - Provide phone triage support to patients - Greet and escort patients during their visit - Maintain medical documentation - Schedule care, treatment and diagnostic tests per physician...
Suggested
Seasonal work
Work at office
Insight Global
Ponte Vedra Beach, FL
13 hours ago
Medical Assistant
...care provider in the Southeast, offering medical, surgical, and cosmetic dermatology,... ...Who are we looking for a Medical Assistant? The ideal Medical Assistant candidate... ...performing patient call backs and handling administrative duties when necessary. Medical...
Suggested
Full time
Temporary work
Shift work
Day shift
Water's Edge Dermatology
Ponte Vedra, FL
2 days ago
Medical Assistant Bridge Year - Ponte Vedra/Jacksonville/St. Johns/Orange Park, FL
...career in medicine. Advanced Dermatology and Cosmetic Surgery is seeking individuals interested in a medical career for our year-long internship and medical assistant position. The position is ideal for the typical "bridge year" student who is graduating or has...
Suggested
Full time
Summer work
Internship
Work at office
Immediate start
Advanced Dermatology
Ponte Vedra Beach, FL
3 days ago
Medical Assistant
$17 - $25 per hour
...Medical Assistant - Nocatee, FL We are seeking a dedicated and compassionate Medical Assistant to join our fast-paced primary care clinic. The Medical Assistant will be responsible for patient check-in, obtaining vital patient information (including height, weight,...
Monday to Friday
Actalent
Ponte Vedra Beach, FL
1 day ago
Medical Assistant - Tagging Req
...Medical Assistant Positions Baptist Health is looking to add Medical Assistants to our Primary Care Offices in Jacksonville, Florida and surrounding areas. Candidates will be primarily responsible for back office tasks for a provider, including rooming patients, prior...
Full time
Part time
Work at office
Shift work
Baptist Medical Center Jacksonville
Jacksonville Beach, FL
3 days ago
Administrative Assistant - Full-Time
$50k
...Description Position Summary The Administrative Assistant will report directly to the BTN Executive Director and will be based in BTN's Ponte Vedra Beach office, working full-time from Monday to Friday, 8:00 AM to 5:00 PM. This role is essential in providing...
Full time
Monday to Friday
Hueman PE Talent Solutions
Ponte Vedra Beach, FL
3 days ago
Administrative Assistant
...Services is seeking a highly organized and customer-focused Administrative Assistant to join our Ponte Vedra Beach office. This position plays a... ...Competitive hourly compensation based on experience. Medical, Dental, and Vision Insurance. Life Insurance. Short...
Hourly pay
Full time
Temporary work
Work at office
MAY Management Services, Inc
Ponte Vedra Beach, FL
3 days ago
Newborn Hearing Screen Technician - Per Diem
...ensure our employees are adept in improving early detection of hearing impairments and encouraging timely intervention. Baptist Medical Center Beaches Responsibilities The Hearing Screen Technician (HST) performs hearing screens and provides education to parents...
Daily paid
Work at office
Shift work
Weekend work
Pediatrix
Jacksonville Beach, FL
4 days ago
Donor Relations & Fundraising Associate
Here Tomorrow Inc in Neptune Beach, Florida is seeking a Development Associate to manage a portfolio of individual donors and prospects. The role involves building relationships and soliciting gifts to support the mission of providing no-cost, same-day suicide prevention...
Here Tomorrow Inc
Neptune Beach, FL
8 hours ago
Executive Administrative Assistant
...experience may be substituted Minimum ten years secretarial or other administrative support experience for senior level management required... ...spreadsheets & presentation graphics RESPONSIBILITIES/DUTIES Assists supervisor in implementing department activities and...
PGA TOUR
Ponte Vedra Beach, FL
4 days ago
Executive Assistant
...Job Description At Treace, we are seeking a dedicated Executive Assistant to provide high-level administrative support to our executive team, including the Chief Operations & Supply Chain Officer, Chief Innovations & Marketing Officer, Chief Strategic Initiatives Officer...
Work at office
Treace Medical Concepts Inc
Ponte Vedra Beach, FL
3 days ago
Executive Assistant
...Position Summary The Executive Assistant serves as a trusted partner to the Chief Executive Officer while providing administrative and operational support to the Development Team. This highly organized and proactive professional ensures the efficient functioning of executive...
Contract work
Work at office
Shift work
Afternoon shift
Here Tomorrow Inc
Neptune Beach, FL
3 days ago
Executive Assistant
...career and make an impact in fintech, we have one question: Are you FIS? ** About the role: ** The Executive Assistant role will involve performing administrative duties for the executive and team to ensure timely responses and quick turn-around times. You will manage...
Full time
Local area
3 days per week
City of Philadelphia
Ponte Vedra, FL
2 days ago
Executive Assistant
...Executive Assistant Our distinguished, highly-awarded law firm client is seeking an experienced and polished Executive Assistant... ...with precision in a fast-paced legal environment. Legal & Administrative Support Prepare, edit, proofread, and finalize legal documents...
Work at office
Shift work
Capstone Search Partners
Ponte Vedra Beach, FL
2 days ago
Certified Nursing Assistant (CNA)
...Certified Nursing Assistant (CNA) Needed Avante at Jacksonville Beach is seeking Certified... ..., comprehensive insurance coverage (medical, dental, vision and more!), strong... ...screening through the Agency for Health Care Administration (AHCA) Care Provider Background...
Full time
Part time
Local area
All shifts
Shift work
Avante Group
Jacksonville Beach, FL
3 days ago
CNA - Memory Care
...residents in accordance with their individualized care plans Assist with activities of daily living such as personal care, mobility... ...Document care and activities accurately in electronic medical records Maintain a safe, clean, and infection-control compliant...
Shift work
Vicar's Landing
Ponte Vedra Beach, FL
4 days ago
Certified Nurse Aide (CNA)
...Certified Nursing Assistant Now offering DAILY PAY for select positions! Arcadia Home Care & Staffing is a national provider... ...other essential errands. Assist client with the self-administration of medications. Observe and report any changes in client's condition....
Daily paid
Work at office
Local area
Flexible hours
Arcadia Resources , Inc.
Jacksonville Beach, FL
3 days ago
Medical Assistant
$16.5 - $22.75 per hour
...Job Description Job Description Job Title: Medical Assistant Position Type: Full Time Travel: Yes, regional travel as needed... ...they are family. Role and Responsibilities Clinical and Administrative Prepare and maintain examination and treatment areas...
Full time
Work at office
Monday to Friday
Flexible hours
Shift work
Suncoast Skin Solutions
Jacksonville Beach, FL
23 days ago
Medical Assistant
...Job Description Job Description Jax Spine is currently looking for strong Medical Assistants for our back office: This position is responsible for providing excellent care to patients and maintaining continuity of care through accurate and thorough documentation...
Local area
Jax Spine & Pain Centers
Jacksonville Beach, FL
10 days ago
Administrative Assistant
...Job Description Job Description JOB TITLE: Administrative Assistant REPORTS TO: Special Projects Manager / Director of Strategic Initiatives SUMMARY: The Administrative Assistant provides high-level administrative, operational, and project support to...
Work at office
Mountainstar Capital Partners Inc
Ponte Vedra Beach, FL
a month ago
Assistant manager
...Little Caesars Urgent Hiring: Immediate Opening for a Highly Skilled Assistant Manager Are you looking for a fun and dynamic work environment where your leadership skills can shine? Do you want to be part of a loving team that values hard work and family spirit? If yes...
Immediate start
Flexible hours
Night shift
Workstream
Ponte Vedra, FL
2 days ago
Assistant Manager
...Position Summary The Assistant Manager supports the General Manager in overseeing daily store operations, delivering exceptional customer service, driving sales, and maintaining Peterbrooke Chocolatier's high standards for quality and guest experience. This role helps...
Seasonal work
Local area
Flexible hours
Shift work
Peterbrooke Chocolatier
Ponte Vedra Beach, FL
2 days ago
Full-Time Assistant Manager
...experience for movie lovers worldwide. Role Summary Cinemark Assistant Managers assist in the overall operation of the theatre. They... ...in their specific job functions Assists in the preparation of administrative and special reports for the General Manager Observes and...
Hourly pay
Daily paid
Full time
Contract work
Local area
Worldwide
Flexible hours
Shift work
Afternoon shift
Cinemark
Ponte Vedra, FL
1 day ago
Postal Clerk - Jacksonville Beach
...and full benefits including vacation, sick leave, insurance, and retirement plans. ~ Clerk - Clerks sell stamps, handle mail, and assist customers with postal services. The Postal Service operates over 30,000 locations and delivers over 170 billion pieces of mail...
Full time
US Postal Service
Jacksonville Beach, FL
8 days ago
Assistant Manager
$15 - $17 per hour
...NOW HIRING EXPERIENCED ASSISTANT MANAGERS! $15-$17 + bonus opportunities Full-Time Exceptional Benefits ~ Medical, Dental, Vision, and Life Insurance ~ Paid Vacation & Holidays ~ Paid Sick Leave & Short-Term Disability ~ Bonus Incentives...
Full time
Temporary work
Work at office
Immediate start
Flexible hours
Night shift
First Coast Energy
Ponte Vedra Beach, FL
1 day ago
Assistant Manager
...committed to our customers. We value hardworking and enthusiastic employees and we make it a priority to ensure their success. The Assistant Manager will be responsible for directing the overall operation of the restaurant, from hiring and overseeing a team of employees...
Dunkin
Jacksonville Beach, FL
3 days ago
Assistant Director of Nursing (ADON)
...POSITION SUMMARY Responsible for assisting the Director of Nursing with day to day clinical and administrative duties as well as ensuring that the Residents proper... ...and efficient distribution/administration of medications, injections, nebulizers, moderate wound care...
Local area
Starling at Ponte Vedra
Ponte Vedra Beach, FL
3 days ago
Assistant General Manager
...~ Vision & Dental Coverage ~ Life Insurance ~ Paid Vacation ~ Paid Sick Time ~ Employee Discount Program ~ Employee Assistance Program (EAP) (*Some benefits require a 1 year measurement period or age requirement) General Summary of Duties :...
Hourly pay
LUV Car Wash
Jacksonville Beach, FL
3 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Medical Assistant. Be the first to apply!