Administrative Medical Assistant
Water's Edge Dermatology
Administrative Medical Assistant (High-Volume Dermatology Practice)
Intracoastal Dermatology We are seeking a highly detail-oriented and organized Administrative Medical Assistant to support a fast-paced dermatology practice. This role is critical in managing administrative workflows for five providers , requiring strong multitasking skills, accuracy, and the ability to thrive in a high-volume environment. This is an ideal opportunity for someone who is proactive, dependable, and able to manage complex responsibilities while maintaining excellent patient care and communication. Key Responsibilities Pathology Management
Intracoastal Dermatology We are seeking a highly detail-oriented and organized Administrative Medical Assistant to support a fast-paced dermatology practice. This role is critical in managing administrative workflows for five providers , requiring strong multitasking skills, accuracy, and the ability to thrive in a high-volume environment. This is an ideal opportunity for someone who is proactive, dependable, and able to manage complex responsibilities while maintaining excellent patient care and communication. Key Responsibilities Pathology Management
- Communicate pathology results to patients in a timely and professional manner
- Document and mark treatments appropriately
- Request outside records as needed
- Coordinate referrals and send certified letters
- Schedule all surgical procedures, including excisions and Mohs surgeries
- Coordinate additional in-office treatments
- Manage scheduling for Photodynamic Therapy (PDT)
- Handle prior authorizations and medication coordination for PDT
- Submit and track prior authorizations for biologic medications
- Coordinate patient onboarding with specialty pharmacies
- Assist with enrollment forms and financial assistance programs
- Monitor and manage an active list of biologic patients (currently 145+)
- Ensure compliance with MIPS requirements
- Manage patient recalls and follow-ups
- Communicate necessary information to primary care providers
- Coordinate referrals and treatment scheduling
- Maintain melanoma registry data
- Track and remind patients due for full skin exams (FSEs)
- Submit and follow up on medication prior authorizations
- Monitor incoming faxes throughout the day
- Route and assign tasks for labs, cultures, and other clinical documents
- Manage all MIPS-related tasks, including annual submissions
- Previous experience in a medical office (dermatology experience strongly preferred)
- Exceptional attention to detail and organizational skills
- Ability to manage high patient volume and multiple provider workflows
- Strong communication and follow-up skills
- Experience with prior authorizations, referrals, and insurance processes preferred
- Ability to work independently and prioritize effectively
- Someone who thrives in a fast-paced environment
- A problem-solver who takes initiative
- Highly reliable and accountable
- Strong team player with a positive, professional attitude
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Vacancy posted 20 hours ago
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