Administrative Medical Assistant

Water's Edge Dermatology

Administrative Medical Assistant (High-Volume Dermatology Practice)
Intracoastal Dermatology

We are seeking a highly detail-oriented and organized Administrative Medical Assistant to support a fast-paced dermatology practice. This role is critical in managing administrative workflows for five providers , requiring strong multitasking skills, accuracy, and the ability to thrive in a high-volume environment.

This is an ideal opportunity for someone who is proactive, dependable, and able to manage complex responsibilities while maintaining excellent patient care and communication.

Key Responsibilities

Pathology Management

Communicate pathology results to patients in a timely and professional manner
Document and mark treatments appropriately
Request outside records as needed
Coordinate referrals and send certified letters

Scheduling Coordination

Schedule all surgical procedures, including excisions and Mohs surgeries
Coordinate additional in-office treatments
Manage scheduling for Photodynamic Therapy (PDT)
Handle prior authorizations and medication coordination for PDT

Biologics Management

Submit and track prior authorizations for biologic medications
Coordinate patient onboarding with specialty pharmacies
Assist with enrollment forms and financial assistance programs
Monitor and manage an active list of biologic patients (currently 145+)

Melanoma Program Support

Ensure compliance with MIPS requirements
Manage patient recalls and follow-ups
Communicate necessary information to primary care providers
Coordinate referrals and treatment scheduling
Maintain melanoma registry data
Track and remind patients due for full skin exams (FSEs)

Prior Authorizations

Submit and follow up on medication prior authorizations

Fax & Document Management

Monitor incoming faxes throughout the day
Route and assign tasks for labs, cultures, and other clinical documents

MIPS Coordination

Manage all MIPS-related tasks, including annual submissions

Qualifications

Previous experience in a medical office (dermatology experience strongly preferred)
Exceptional attention to detail and organizational skills
Ability to manage high patient volume and multiple provider workflows
Strong communication and follow-up skills
Experience with prior authorizations, referrals, and insurance processes preferred
Ability to work independently and prioritize effectively

What We're Looking For

Someone who thrives in a fast-paced environment
A problem-solver who takes initiative
Highly reliable and accountable
Strong team player with a positive, professional attitude

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Apply

Vacancy posted 1 day ago

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