Paralegal Administrator

Paralegal Administrator Type: Contract Location: Norristown, PA Onsite/Remote/Hybrid: Hybrid, onsite 1 day per week Start Date: June 2026 Shift: Monday – Friday, standard business hours We are seeking a Paralegal Administrator to support a fast-pacedlegal and compliance team with a wide range of administrative, workflow coordination, and legal support responsibilities. This role will work closely with attorneys, paralegals, and legal support staff to assist with document preparation, filings, regulatory compliance activities, legal research, and day-to-day operational support within the department. Main Responsibilities Assist attorneys and legal staff with the preparation, review, formatting, and electronic filing of legal documents, pleadings, motions, discovery responses, subpoenas, correspondence, presentations, and related materials. Manage service, distribution, and public posting of filed legal and regulatory documents. Maintain and organize the Law Department filing system, including electronic document and email management processes. Conduct legal and factual research related to regulatory, compliance, and legal matters and prepare memoranda, summaries, reports, charts, and supporting documentation. Support the drafting, processing, updating, and filing of tariff-related agreements, service agreements, and other legal or regulatory documents. Track service agreement effective dates, expiration dates, and compliance requirements while coordinating with internal and external stakeholders to maintain regulatory compliance. Review standard agreements and supporting documents for conformity with established requirements and assist legal counsel with preparation of draft filings related to non-conforming agreements. Assist with preparation and coordination of filing packages, including transmittal letters, exhibits, supporting documentation, clean and redline documents, and related materials. Support tariff administration activities, including tracking filing deadlines, monitoring pending updates, and maintaining accurate filing records within applicable systems. Monitor regulatory websites, technical conferences, hearings, proceedings, filings, court decisions, and orders, and prepare summaries or updates for legal counsel as requested. Support litigation, regulatory, and compliance-related proceedings at both the state and federal levels. Assist with eDiscovery activities, investigatory work, and preparation of compliance-related materials and committee documentation. Support attorneys with preparation of witness materials, committee materials, and other documentation associated with legal or compliance matters. Independently manage workflow coordination activities, including logging receipt of assignments, tracking deadlines, assigning attorney and paralegal support, and monitoring progress of work. Maintain case tracking systems, document databases, retrieval systems, logs, status reports, and related reporting tools. Support document control processes including coding, storage, summarization, organization, and retrieval of legal records and files. Prepare and distribute meeting minutes, reports, presentations, and departmental communications. Coordinate calendars, meetings, travel arrangements, expense reports, invoices, procurement requests, and other administrative support functions. Communicate professionally with internal departments, external stakeholders, regulatory agencies, and legal teams. Attend meetings and support additional legal department initiatives, projects, and operational activities as needed. Manage multiple priorities and shifting deadlines effectively within a fast-paced, collaborative environment. Qualifications 0–5 years of experience as a legal administrative assistant, law clerk, paralegal, or related legal support role within a law firm, corporate legal department, or government agency Bachelor's degree in Legal Studies or related field, or Associate's degree with at least 2 years of relevant professional legal experience Experience working in office or team-based environments with administrative and workflow management responsibilities Strong organizational skills with the ability to manage multiple deadlines, filings, and priorities simultaneously Strong technical proficiency and comfort working in digital environments, including electronic filing systems and legal technology tools Collaborative mindset with the ability to work effectively across teams Ability to work independently while maintaining attention to detail and accuracy Excellent written and verbal communication skills Must be local and available to work onsite at least one day per week for in-office responsibilities A Paralegal certificate is preferred EOE Statement: We are an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.