Officer - Human Resources Information Systems

Special Instructions

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

• Social Security Number
• Date of Birth
• Age
• Citizenship Status
• Gender
• Ethnicity/Race
• Marital Status
• Applicant Photos
  
  
  
  

* A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Office of Human Resources

General Statement of Job

The Human Resources Information Systems (HRIS) Officer is responsible for managing and overseeing the South Texas College human resources information system and ensuring adequate training is provided to users of the HRIS applications and ERP Systems. The HRIS Officer provides analytical and technical support to the Human Resources department in pursuit of HRIS initiatives and other Office of Human Resources HRIS-related responsibilities.

Specific Duties and Responsibilities

Essential Functions:

• Develops, designs, builds, tests, implements, maintains and enhances HRIS security parameters and software programs.
• Administers HRIS programming, business system analysis, documentation, training, and development of software upgrades/modifications and implementation of new applications.
• Troubleshoots, analyzes, detects, identifies and corrects technical problems and deficiencies and coordinates the resolution of vendor problems and new project developments.
• Responsible to administer and/or oversees HRIS data governance for Employee and Position data by focusing on addressing three key areas: discoverability, security, and accountability.
• Oversees position control and standards that the Office of Human Resources follow.
• Participates in the development of, and advises management on, information technology strategy and technology deployment.
• Collaborates with members of the Information Technology team to ensure that the human resources data is captured accurately and integrity is maintained.
• Collaborates with members of the Public Relations and Marketing department for any web development projects.
• Maintains the ERP and other Systems data integrity and updates.
• Coordinates with the Training and Learning Manager to create/update the training guidelines/manuals.
• Develops policies and procedures relating to HRIS activities and training guidelines/manuals for the Office of Human Resources and others.
• Ensures quality and consistency of HRIS database by running audit, reporting, and exception reports.
• Functions as project manager and administrator for HRIS upgrades and other projects and identifies opportunities for improving human resources processes through information systems changes and implementations.
• Develops a training curriculum and conducts formal and informal training sessions regarding the HRIS.
• Provides technical support for Human Resources department staff including staffing, payroll, benefits, and trainings.
• Manages requirements and data specs to ensure accurate data flow between the system of records and other applications used to manage human resources processes.
• Manages all employees of the HRIS team.
• Serves on the Committees or meetings, as necessary to plan upgrades and enhancements to HRIS and the ERP systems and coordinate departmental level testing required for upgrades. Maintains awareness of future upgrade plans and the potential impact of those plans on departmental functions and communicates changes/updates to Human Resources departmental staff.
• Maintains shared server content, organization, access and distribution lists as necessary.
• Serves as primary resource for reporting needs for units within the Human Resources department and for routine, ad-hoc, legal and compliance reporting including AAUP and CUPA surveys, IPEDS reporting, , among others. Provides information relating to employee data as requested by other college departments, within boundaries of confidentiality.
• Travels throughout the college district, as needed.
• Perform other duties and assist with special projects as assigned.

Required Education and Experience

• Bachelor's Degree required, preferably in Management Information Systems; Master's Degree preferred.
• At least three (3) years of experience in human resources information systems required.
• At least three (3) years of supervisory experience required.

Required Knowledge, Skills and Abilities

• Excellent oral, written, presentation, and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, internet research skills and report writing applications.
• Demonstrated knowledge of human resources processes and data.
• Demonstrated knowledge of HRIS database design, structure, functions and processes, and experience with database tools.
• Proven excellence in planning, decision making, and organization.
• Previous exposure to project-related activities through active participation in system-related projects.
• Ability to use logic and reasoning to identify strengths and weaknesses of alternative solutions and provide conclusions or approaches to the job.
• Ability to interpret complex documents and formulate an opinion.
• Ability to apply general rules to specific problems to produce a solution that will work for all employees.
• Demonstrated knowledge of developing and administering personnel policies and procedures.
• Demonstrated knowledge of reporting requirements and records management.
• Ability to adapt to constant change and periods of fast-paced, high-intensity work situations.
• Ability to work evenings and/or weekends as needed; willing to travel throughout the college district using own means of reliable transportation.
• Demonstrated commitment to achieving the vision and mission of South Texas College.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Checks, Certificates, Licenses, and Registrations

• All applicants are subject to a criminal background check under South Texas College policy.
• Security Sensitive position: In addition, subject to federal background check.
• Must have valid Texas driver’s license and proof of liability insurance.

Physical Requirements

• Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Bending the body downward and forward by bending leg and spine.
• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Applying pressure to an object with the fingers and palm.
• Perceiving the nature of sounds at normal speaking levels with or without correction.
• Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Ability to make rational decisions through sound logic and deductive processes.
• Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Standing particularly for sustained periods of time.
• Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Minimum Compensation

Desired Start Date

Posting Close Date (No Close Date if Blank)