Payroll Tax Manager

TFI International is seeking an experienced Payroll Tax Manager to serve as our subject matter expert for payroll tax compliance across all U.S. jurisdictions. This is a high-impact leadership role responsible for ensuring the accurate and timely filing of federal, state, and local payroll taxes, managing audits and agency inquiries, driving process improvements, and leading payroll tax operations. The ideal candidate is a hands-on payroll tax professional who thrives in a fast-paced environment, enjoys solving complex tax issues, and is passionate about building scalable processes and strong controls. What You'll Do Payroll Tax Compliance & Reporting Oversee the preparation, review, and submission of all federal, state, and local payroll tax filings. Ensure timely and accurate payroll tax deposits and payments. Monitor payroll tax compliance and stay current on changing tax laws and regulations. Validate payroll tax configurations within payroll systems and third-party tax platforms. Oversee quarterly and annual tax reporting activities, including W-2 and W-3 processing. Audit, Reconciliation & Regulatory Management Lead payroll tax audits and ensure ongoing audit readiness. Review payroll tax account reconciliations and ensure accuracy for both employee and employer tax liabilities. Respond to federal, state, and local tax notices and coordinate timely resolution. Support external audits and internal compliance reviews. Identify discrepancies, implement corrective actions, and mitigate compliance risks. Audit, Reconciliation & Regulatory Management Manage relationships with third-party payroll tax providers, including ADP SmartCompliance and similar platforms. Oversee tax account registrations, updates, and maintenance activities. Ensure payroll systems are updated in response to tax law and regulatory changes. Partner with vendors and internal teams to resolve payroll tax system issues. Process Improvement & Controls Develop and maintain payroll tax standard operating procedures (SOPs) and internal controls. Identify opportunities to streamline processes, improve accuracy, and enhance efficiency. Drive automation and continuous improvement initiatives. Maintain strong documentation and compliance records. Leadership & Strategic Partnership Lead, mentor, and develop Payroll Tax Analysts and Senior Analysts. Assign work, monitor performance, and ensure critical deadlines are met. Partner with Payroll, HRIS, Accounting, Finance, and Legal teams on tax-related initiatives. Support mergers, acquisitions, entity integrations, and new state registrations. Provide expert guidance on complex payroll tax matters and risk mitigation strategies. What We're Looking For Required Qualifications Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent experience. 7+ years of payroll tax experience supporting multi-state, multi-entity payroll operations. Strong knowledge of federal, state, and local payroll tax regulations. Experience managing payroll tax compliance, audits, reconciliations, and agency correspondence. Advanced Excel skills and strong analytical capabilities. Preferred Qualifications 2+ years of leadership or people management experience. Certified Payroll Professional (CPP) designation. Fundamental Payroll Certification (FPC). Experience with ADP Vantage, ADP SmartCompliance, Workday, or similar payroll platforms. Payroll Tax Compliance & Regulatory Expertise Leadership & Team Development Audit Readiness & Risk Management Process Improvement & Automation Problem Solving & Critical Thinking Relationship Management Attention to Detail & Accuracy Why Join TFI International? Opportunity to lead payroll tax operations for a large and growing organization. High visibility role with cross-functional exposure. Collaborative environment focused on continuous improvement and innovation. Opportunity to influence processes, systems, and strategic initiatives. #J-18808-Ljbffr