Purchasing and Inventory Specialist

Quotient Sciences: Molecule To Cure. Fast.

Quotient Sciences is a leading drug development and manufacturing accelerator, helping biotech and pharma companies bring new medicines to patients faster. With over 35 years of experience and a track record of success, we provide Drug Product (CDMO) and Clinical (CRO) services across the entire development pathway, including formulation development, clinical pharmacology, clinical trials, and commercial product manufacturing.

Our proprietary and disruptive platform "Translational Pharmaceutics" integrates Drug Product Manufacturing and Clinical Testing to eliminate silos in the drug development process. This in turn reduces costs, improves outcomes, and significantly accelerates drug development times.

Why join us: Because every day counts when bringing new medicines to patients. Our 1,000+ experts across the US, UK, and beyond are united by science, agility, and a culture that turns ideas into impactfast.

The Role

• Responsible for controlling the Inventory area, processing all purchase orders for the clinical and facilities departments.
• Responsible for ordering, receiving, distributing supplies around the Miami site, Screening Location, maintaining the inventory system, sourcing and ordering goods on behalf of the Clinical and Facilities teams
• To comply & adhere to GCP guidelines and regulations as required of this role

Main Tasks and Responsibilities

• Receipt, inventory and stocking of incoming goods, confirming condition upon receipt, and cross checking against purchase order (PO)
• Order stock items and ensure stock items are kept above a minimum quantity, forecast usage to ensure items are never depleted and are always available to departments on demand
• Carry out stock checks in conjunction with Clinical Scheduling Manager and Facilities Manager as required, reviewing stock levels and identifying changes on demand
• Investigate and rectify invoice queries as required by Finance department
• Track outstanding orders with suppliers and feedback as appropriate to end users
• Source and purchase supplies for facilities and clinical operations (including study specific supplies)
• Ensuring all orders are placed and goods received in sufficient time to meet the operational demands of the business
• Processing of purchase orders placed through the Focalpoint system (includes checking and amending order details, consolidating orders where possible, placing and chasing orders with suppliers, liaising with end users)
• Assisting with Focalpoint induction and refresher training to employees, as required
• Preparing and submitting payment requests and providing reports to Finance, as required
• Assisting with the preparation of purchasing metrics, as required
• Carrying out regular price benchmarking assessments and negotiate prices with suppliers, as required
• Meet with primary customers on a quarterly basis to ensure service levels are being met
• Provide cover for staff scheduling, participating in weekend rotation
• Provide cover for Research Volunteer Liaison (Activities Coordinator), as needed, to monitor volunteer reception area, prepare for admissions and outpatient visits, assisting with discharge of volunteers
• Provide general assistance to the Clinical Scheduling Manager as necessary

Job Demands

The job may involve the following:

• Very high concentration of work
• Strict and tight deadlines
• Having to juggle a range of tasks/issues simultaneously
• Working in a hazardous environment with high requirement to follow safety procedures
• Working outside normal working hours
• Needing to respond to client demands

The Candidate

• Associate Degree, or equivalent work experience
• Computer literate with proficiency in Windows environment
• Excellent communication skills
• Previous experience in a related role

Application Requirements

When applying for a position with Quotient Sciences to be able to work in our organization you must be aged 18 years or over and not have been debarred by the FDA. If you indicate you are under the age of 18 or have been debarred then your application will be automatically declined.

Our Commitment to Diversity, Equity and Inclusion

Quotient Sciences are advocates for positive change and conscious inclusion. We strive to create a diverse Quotient workforce and develop a workplace culture that provides a sense of acceptance for every person within our organization. As a global employer, we recognize the value in having an organization that is a true reflection and representation of our society today.

Specifically we will not discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws.

This applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

Our Approach to AI in Recruitment

At Quotient Sciences, we use technology, including AI-enabled tools, to support parts of our recruitment process and help create an efficient, consistent, and inclusive candidate experience. Any use of AI is subject to human oversight, and hiring decisions are made by people, not technology.

While we embrace innovation, our recruitment process remains deeply human. Candidates who progress through our recruitment process are supported by a dedicated recruitment contact, and many of our selection processes include in-person interviews. We believe the best hiring decisions come from real conversations, giving candidates the opportunity to meet future colleagues, experience our culture and showcase their strengths beyond their application.

We recognize that candidates may choose to use AI tools when preparing applications. We encourage the responsible use of technology to support research, preparation, and drafting. However, applications should reflect your own skills, experiences, and perspectives. Throughout the recruitment process, we assess authenticity, critical thinking, technical capability, and the unique contribution you can bring to Quotient Sciences. Content generated entirely by AI may not provide an accurate representation of your suitability for the role.