Office Administrator

Office Administrator at TAIT

Be the hub that keeps everything moving — build your future as an office administrator at TAIT. Why TAIT?

Make a daily impact — keep operations running smoothly

At the center of it all — support teams, leaders, and projects

Collaborative culture — work alongside talented professionals

Growth opportunities — build skills that advance your career

Role at a glance At TAIT, successful projects and thriving teams rely on strong operational support behind the scenes. As an office administrator, you'll be the go-to resource who keeps people connected, processes organized, and the office running at its best. If you're highly organized, proactive, and energized by supporting a fast-paced professional environment, we'd love to hear from you. Key responsibilities

• Assist with day-to-day office operations, ensuring a professional, organized, and efficient work environment.
• Oversee office vendors, service providers, equipment maintenance, and facility-related needs.
• Coordinate executive and team calendars, meetings, travel arrangements, and company events.
• Maintain and organize company records, contracts, permits, licenses, and compliance documentation.
• Support onboarding activities, employee engagement initiatives, and office-wide communications.
• Monitor office budgets, process invoices, track expenses, and prepare reimbursement requests.
• Identify opportunities to improve administrative processes, workflows, and operational efficiencies.
• Serve as a key point of contact for internal staff, clients, consultants, and vendors.
• Assist with document formatting, proofreading, and administrative tasks for project teams.
• Support meeting scheduling and meeting note distribution.
• Help maintain organized electronic filing systems.
• Assist project managers with staff scheduling.
• Provide general administrative support as needed.

Minimum qualifications

• 2+ years of experience in office administration, administrative support, office coordination, or a related role.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently and collaborate effectively with team members.
• Experience in engineering, architecture, construction, or professional services environments is a plus.

Additional requirements

• This is an in-office, part-time role with a work schedule of Monday through Friday, 9:00 AM–3:00 PM.
• Ability to sit for extended periods and occasionally bend or reach overhead.
• Ability to lift and carry up to 10 lbs.
• Valid driver's license and ability to drive personal vehicle occasionally for business purposes.

Salary and benefits Salary range for position: $20/hr. - $30/hr.

Benefits TAIT invests in you by providing a comprehensive compensation and benefits program along with the opportunity for professional growth and development. Our benefits package includes valuable and affordable options for health, dental, vision, employer paid life insurance, 401(k) with match, generous paid time off and other supplemental benefits. TAIT's core value is its culture of kindness. With this, you'll find a family-oriented environment and flexibility to manage work and life with a rewarding career. Here are some benefits you can find when you join the TAIT team:

• Flexible work schedule options - remote, hybrid, in-person
• Medical options including PPO and HDHP with health savings accounts (no extra charges for spouse or dependent coverage)
• Dental plans with little to no deductible
• Vision PPO plan that's accepted widely from local offices to large retailers
• Company paid life insurance
• ID theft protection & monitoring
• Voluntary life, accident and critical illness plans
• Dependent care and flexible spending accounts
• Employee assistance program
• Retirement plan 401(k) with employer match
• Paid time off to relax and recharge with vacation, holidays, and sick time.
• Annual memberships with Strava and Headspace for additional health and wellness benefits
• Maternity and paternity leave time options to care for the newest little family members
• Support for professional growth and development.
• Corporate lodging program (CLC)

TAIT is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes.

California applicants - view the CA privacy notice here before submitting your application.