Administrative Assistant

Job Description

Job Description

We are looking for a reliable Administrative Assistant to support daily office operations in New Brunswick, New Jersey. This position is well suited to someone who enjoys staying organized, communicating clearly, and helping a team remain productive in a busy environment. The ideal candidate brings strong attention to detail, confidence with common office software, and a practical approach to handling multiple priorities. Professional communication and a high regard for confidentiality is required.

This is a permanent opportunity for someone who is eager to contribute, learn quickly, and provide consistent administrative support.

Responsibilities:

• Coordinate daily office activities by managing schedules, arranging meetings, and helping maintain an organized workflow.

• Prepare, edit, and format correspondence, reports, presentations, and other business documents with a high level of accuracy.

• Enter, update, and maintain records in office systems while ensuring files and documentation remain complete and accessible.

• Serve as a point of contact for incoming calls and general communications, directing requests to the appropriate team members.

• Support internal projects by tracking tasks, following up on action items, and assisting colleagues with administrative needs.

• Maintain office organization through effective recordkeeping, document management, and routine clerical support.

• Identify opportunities to streamline administrative processes and recommend practical improvements that increase efficiency

• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

• Strong organizational skills with careful attention to detail and accuracy in day-to-day work.

• Ability to manage multiple assignments, prioritize effectively, and meet deadlines with limited supervision.

• Clear written and verbal communication skills, along with the ability to work collaboratively with a team.

• Sound problem-solving abilities and good judgment when handling administrative tasks and shifting priorities.

• Previous office, receptionist, or administrative support experience is preferred, though not required.

• Associate’s or Bachelor’s degree is a plus.

Benefits:

Paid Time Off