Finance Officer

Finance Officer

This role is ideal for someone who enjoys operational finance but is also looking to broaden their experience. Initially, the focus will be Accounts Payable, Accounts Receivable & Credit Control, with the opportunity to take on additional responsibilities as the business continues to grow. Success in this role depends on accuracy, ownership, proactive communication and the ability to deliver work to agreed deadlines with minimal supervision.

Accounts Receivable:

• Monitor "Deal" emails and Whiteboard list to raise multicurrency / multi-entity customer invoices accurately in a timely manner.
• Ensure the CIRF (Client Information Request Form) is sent out to new clients as soon as a deal is made, liaising professionally & diligently with client contacts to obtain necessary billing information & instructions.
• Develop positive relationships with clients, managing any portals or specific invoicing requests proficiently.
• In partnership with our Operations team, support the evaluation of creditworthiness of new clients and set commercially appropriate credit limits and terms of business.
• Ensure the timely receipt and allocation of payments across three global entities via Xero and multiple bank accounts in a variety of currencies.
• Manage the Accounts Receivable Inbox and escalate queries as needed, partnering with sales colleagues where necessary.
• Implement and maintain effective credit control procedures and processes, optimising the use of system solutions to automate where possible.
• Weekly updates of Accounts Receivable Reporting with estimated dates of payment to assist with cashflow.
• Provide regular, clear and insightful reporting internally on performance to the Leadership team via bi-weekly Credit Control meetings.
• Follow up with persistence & professionalism on overdue balances, raise any concerns and liaise with consultants regarding outstanding debts where necessary.
• Familiar with the legal landscape and escalation options alongside the Management Accountant and external parties if required.
• Maintain CEI & DSO reporting and look to achieve above industry norms on these metrics
• Regularly send client statements to ensure accuracy

Accounts Payable:

• Process supplier invoices from Hubdoc into Xero across 3 entities, ensuring that the correct descriptions, VAT & account code details are logged – liaising with Management Accountant where necessary.
• Reconcile supplier statements and follow up on unprocessed invoices.
• Prepare weekly AP payment runs for CFO & Management Account for approval in a timely manner.
• Manage the Accounts Payable Inbox and escalate queries as needed.
• Process & approve employee expense claims and liaise with Management Accountant to ensure prompt reimbursement in monthly payroll.

Financial Accounting:

• Assist with performing weekly / monthly bank reconciliation for GBP, US & EUR bank accounts.
• Liaise with other members of staff regarding credit card transactions & debit card transactions on Equals and Amex – ensuring accurate information is uploaded to Xero.
• Perform monthly cost analysis with Management Accountant, updating monthly cost feeds to Management Accounts.
• Support the Cashflow Forecast for the short-term outlook with updates for scheduled supplier payments and review of anticipated outflows.

Key Behaviours:

• Takes ownership of tasks and sees them through to completion.
• Highly organised and able to manage multiple priorities.
• Communicates proactively, particularly when priorities change or deadlines may be impacted.
• Has excellent attention to detail and takes pride in producing accurate work.
• Can work independently whilst knowing when to seek guidance.

Working Style:

• Maintain regular communication throughout working day via Microsoft Teams.
• Advise Management Accountant promptly if unavailable or workload prevents deadlines being met.
• Participate in team meetings & contribute as an active member of the wider Operation Team.

If you are a dedicated finance professional with an excellent eye for detail and a proactive approach to credit control and problem solving, we invite you to apply for this opportunity to contribute to our growing success.

Ideal Experience & Skills:

• Proven experience in Accounts Payable, Accounts Receivable & Credit Control (recruitment industry experience ideal but not essential).
• Proficient in using financial software (Xero is desirable) and Microsoft Office applications, particularly Excel (intermediate level is desirable).
• Experience working across multiple entities and/or currencies with some exposure to international sales tax, would be advantageous.