Proposal Writer

Job Title: Proposal Writer

Location: Dallas, TX (hybrid)

Salary: $75,000 - $85,000.00

Job Summary:

The Proposal Writer role supports business development initiatives by developing compelling, compliant, and customized proposals in response to RFPs, RFIs, RFQs. This position works closely with cross-functional teams—including sales, operations, finance, and legal—to produce strategic proposals that communicate the organization’s value proposition and align with client requirements. The role plays an important function in supporting revenue growth and strengthening the company’s position in a competitive market. He or she will also produce other sales-related materials as needed.

Core Responsibilities and Essential Functions

• Lead the development, writing, editing, and formatting of proposals, presentations, and supporting documentation.

• Interpret solicitation requirements and ensure compliant, accurate, and timely submissions.

• Collaborate with subject matter experts across departments to gather, synthesize, and incorporate content.

• Translate technical or complex service offerings into clear, client-focused value propositions.

• Maintain and manage a centralized content library with standard responses, boilerplate text, and case studies.

• Support go/no-go decisions and contribute to opportunity analysis with business development leadership.

• Ensure proposals reflect company branding and messaging standards.

• Conduct research on clients, competitors, and industry trends to tailor content appropriately.

• Track deadlines, manage timelines, and ensure all components of a proposal are completed and submitted on time.

• Assist in post-submission debriefs and process improvement efforts.

Qualifications

• Bachelor’s degree in English, Communications, Marketing, Journalism, Business, or a related field.

• 5+ years of experience in a commercial service industry such as security, janitorial, property management, or landscaping.

• 2–5 years of professional experience in proposal writing, business writing, or grant writing.

• Proven experience managing multiple proposals and priorities simultaneously under tight deadlines.

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)

• Basic graphic design or desktop publishing skills for visual formatting and branded presentations, with an emphasis on Microsoft PowerPoint.

Skills and Competencies

• Exceptional Writing & Editing: Ability to write in a clear, persuasive, and professional tone while adhering to brand standards.

• Project Management: Excellent organizational and time management skills with the ability to manage multiple deliverables.

• Collaboration & Communication: Strong interpersonal skills to partner effectively with cross-functional teams.

• Detail-Oriented: High level of accuracy in editing and formatting; ensures all proposal components are complete and error-free.

• Analytical Thinking: Ability to assess client requirements, analyze RFPs, and develop tailored content that meets strategic objectives.

• Tech-Savvy: Comfortable navigating proposal management systems and graphic tools.

• Professionalism: Strong judgment, initiative, and accountability; able to work independently with minimal oversight.

• Industry Knowledge (Preferred): Background or familiarity with janitorial, facilities management, security services, or similar B2B service industries.

It is the policy of ECAM to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, veteran status, or disability in accordance with applicable federal laws. In addition, ECAM complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including, but not limited to hiring, placement, assignment, promotion, termination, layoffs, recalls, transfers, leaves of absence, compensation, and training. It is also the policy of ECAM not to honor requests that employees be assigned on the basis of sex or any other classification protected by law, unless such request is based on a bona fide occupational qualification for that assignment.