Intermediate Accountant

Job Description

Job Description

We are looking for an Intermediate Accountant to support day-to-day financial operations and project-based accounting for a nonprofit organization in Honolulu, Hawaii. This position plays a key role in maintaining accurate records, coordinating payments and receipts, and producing dependable financial information for internal teams and funding partners. The ideal candidate brings strong accounting fundamentals, careful attention to detail, and the ability to manage multiple priorities in a compliance-driven environment. In-person support and access to local resources are critical components of the job. Therefore, the role is best suited for candidates who currently reside in Hawaii. Please call Melissa Tree at View phone number on ziprecruiter.com.

Responsibilities:

• Administer the full accounts payable cycle by reviewing invoices, confirming approvals, entering transactions accurately, and arranging timely payments by electronic transfer or check.

• Maintain organized vendor and payment records, investigate billing discrepancies, and communicate payment updates to staff and external partners as needed.

• Record and reconcile credit card activity and other disbursements to ensure complete supporting documentation and accurate posting in the accounting system.

• Process payroll and benefits transactions while tracking employee cost allocations across a mix of public grants, private funding sources, and organizational programs.

• Manage accounts receivable activities by preparing invoices, recording incoming funds, monitoring open balances, and following up on past-due amounts in a thorough manner.

• Enter a variety of revenue transactions, including checks, receivables, donations, and in-kind contributions, while preserving supporting documentation and accurate audit trails.

• Maintain donor records within the organization’s CRM platform and coordinate timely acknowledgment letters for contributed funds.

• Oversee accounting for construction-related projects and restricted funding, including expense tracking, budget monitoring, and preparation of financial reports for stakeholders.

• Partner with project leaders and internal finance contacts to ensure spending is properly coded, funding is applied correctly, and reporting aligns with donor requirements and financial guidelines.

• Experience with core accounting processes, including journal entries, general ledger activity, and month-end account reconciliation.
• Working knowledge of accounts payable procedures, accounts receivable functions, and bank or cash reconciliations.
• Ability to manage detailed financial data accurately while meeting reporting deadlines and maintaining organized documentation.
• Familiarity with payroll processing and tracking expenses across multiple grants, contracts, or funding sources.
• Understanding of financial controls, compliance expectations, and standard accounting practices in a detail-focused environment.
• Strong communication skills with the ability to work effectively with vendors, donors, customers, and internal stakeholders.
• Proficiency with accounting systems and spreadsheets used to record transactions, reconcile accounts, and generate reports.