Lease Up Assistant - Internship

About Us

Compensation: $16.68-18.00/hr Paid Internship

Schedule: Monday-Friday (8am-5pm)

Hours: 40 Full-Time

Location: Portland, OR

Properties: Corporate Office in Tigard, OR

Benefits: Medical, Dental, Vision, Rx, PTO, 11 Paid Holidays, Short- & Long-Term Disability and Life Insurance, Employee Assistance Program. Accident/Cancer Plan, Medical and Dependent Care Flex Benefit

* Salary is typically hired between minimum and midpoint of salary range depending on experience and any rent benefit adjustments.

Cascade Management, Inc. and its principals began providing property and asset management services in 1974. We continue to manage the majority of properties from our original portfolio, which has grown substantially over time. Through our growth, the commitment to our properties, owners and employees remains fundamental to our values.

Cascade Management's Service Model is the foundation of everything we do and is expected to be upheld every day you come to work. Our Service Model represents the most important behaviors and actions to ensure a stakeholder interaction is positive every time. As an integral part of the Cascade team, all members are expected to carry out our Service Model of Friendly, Helpful, Knowledgeable, Respectful, and Responsive.

Essential Functions and Responsibilities

The Leasing Assistant Paid Intern assists the Community Manager with coordinating business operations of HUD/RD or Tax Credit properties, providing eligible individuals with unfurnished housing in multi-family dwellings.

Essential Duties:

1. Assist Community Manager with overseeing complex operations, ensuring that the highest possible occupancy is maintained through continuous outreach efforts and advertisements as specified by the Affirmative Fair Housing Marketing Plan.*

2. Assist Community Manager to obtain new residents' signature(s) on appropriate paperwork prior to move-in. Orient new residents to community.

3. Complete and submit timely, weekly reports; maintain neat and legible records at all times.*

4. Ensure that prospect completes application and secures deposit in accordance with the company procedures and Fair Housing requirements.

5. Implement Cascade Management Inc.'s policies as found in the operations manual.

6. Ensure compliance with applicable federal and state regulations associated with business operations. Ensure that the Grievances and Appeals Procedure, "Equal Housing Opportunity", "Justice for ALL", and labor posters are posted in the office.*

7. Show apartments, accept applications, and screen applicants (verifying and certifying each resident's income at initial, interim, and annual re-certification) to determine eligibility in accordance with CMI policies and procedures, and applicable regulations.

8. Complete resident move-in sheet with resident; ensure utilities are transferred.*

9. Understand rental agreement and residency policies and be able to explain them to residents.*

10. Update availability report and process applications for approvals. (i.e., credit check, rental history, etc.) Submit processed applications to the Community Manager for approval. Follow up with applicant regarding status.

11. Greet prospects and qualify by covering all criteria (ask questions; utilize completed guest cards, etc.).

12. Collaborate with the Director of Marketing to ensure that marketing activities are achieved.

13. Follow up on all property inquiries and questions via preferred contact (telephone, email, fax, etc.)

14. Maintain waiting list files of eligible applicants and files of removed/rejected applicants.

15. Collect rents, maintain petty cash, ensure proper accounting of monies collected, and make deposits in a timely manner. Log and collect late charges, NSF, and other charges. Deliver rent increase notices to residents.*

16. File and maintain resident records, keeping an adequate supply of forms and postage on hand.*

17. Prepare budget recommendations and submit to Community Manager for review as part of annual budget process.*

18. Promote harmonious relations among tenants, employees, owners, and the local community.*

19. Enforce house rules in accordance with company policies and procedures. Maintain a pleasant helpful manner at all times and know the number of adults and/or children in the complex along with their name and apartment number.*

20. Make recommendations to management for improvement of company policies, procedures, and practices.*

21. Travel as required for in person classes and annual education conferences*

22. Regular and reliable attandance during scheduled hours*

23. Performs other duties as required.

*Essential Functions

Qualifications and Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Education
High school diploma or general education degree (GED) and one year related experience and/or training; or equivalent combination of education and experience.

Certifications, Licenses, and Registrations

Valid Driver's License and insurance is required.


Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Bilingual preferred.

Mathmatical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Other Qualifications

Ability to operate basic office equipment such as telephones, 10 key, scanner/ photocopier, and fax machine. Microsoft Office Suite proficiency with significant experience in Excel, Word, and Outlook Calendaring.


Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.