Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Coordinator - Administrative Services

Omni Inclusive

Qnity Early Career Talent Development (ECTD) Program Support Role
Job Description
Position Overview
The Qnity Early Career Talent Development (ECTD) Program Support role is designed to provide comprehensive administrative and operational assistance to the rotation program, ensuring seamless execution of onboarding, program management, learning and development initiatives, and participant engagement. The ideal candidate will be highly organized, detail-oriented, and adept at managing multiple tasks and technologies to support emerging leaders and program stakeholders.
Key Responsibilities

  • Program Onboarding
  • Coordinate and schedule pre-start meetings for new participants.
  • Arrange and manage 1-on-1 meetings between participants and program leads.
  • Issue organizational notices and announcements related to new program members.
  • Add new participants to relevant databases and program lists.
  • Maintain and update program distribution lists to ensure accurate communications.
Webinars & Townhalls
Organize, schedule, and provide logistical support for program webinars and townhall events.
Coordinate invitations, materials, and technical support for virtual sessions.
Rotation Planning & Career Development Process
Coordinate rotation planning meetings and manage associated preparation tasks.
Support the career development process through scheduling and documentation management.
Communications
Draft, review, and distribute communications to participants, business units, and program leaders.
Ensure timely and effective information flow across all program stakeholders.
Program Manager / Participant 1-on-1s
Schedule and coordinate one-on-one meetings between program managers and program participants, and participants with other participants/mentors/alumni/leaders.
QDM / NES Support
Assist with Qnity Development Meeting (QDM) and NES (New Employee Seminar) tasks as required by the program.
Program Off-Boarding
Facilitate off-boarding activities for participants completing the program, including exit meetings and documentation.
Learning & Development Program
Coordinate and support career path focused training sessions.
Assist with the delivery of Lean / Six Sigma training programs.
Manage foundational curriculum and leadership development training logistics.
Mentoring Program
Support mentoring program administration including matching, scheduling, and tracking progress.
Participant Committee Support
Assist in organizing and supporting participant committee activities and events.
Recruiting Events & Coordination
Prepare for recruiting events, including logistics, materials, and scheduling.
Coordinate recruiting processes for student and professional program candidates.
Additional recruiting support as needed
Student Program
Provide support for the student program, including onboarding, event coordination, and participant communications.
Systems Maintenance
Maintain and update program resources using Microsoft SharePoint, OneNote, Teams, Yammer/Viva Engage, Forms, Customer Voice, Power BI, Power Automate, and Kahoot! or similar tools.
Ensure effective use of digital tools and platforms to support program operations and reporting.
Qualifications
  • Bachelor's degree or equivalent experience in business administration, human resources, or a related field preferred.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency with Microsoft 365 applications and related digital collaboration tools.
  • Experience supporting learning, development, or leadership programs is a plus.
  • Ability to handle confidential information with discretion.
Key Competencies
  • Attention to detail and accuracy.
  • Proactive problem-solving skills.
  • Adaptability to evolving program needs.
  • Team-oriented, collaborative mindset.
  • Commitment to supporting leadership and career development initiatives.

Reporting Structure
Reports to: ECTD Program Manager
Location & Work Environment
This role will be based at Chestnut Run Bldg 735 in Wilmington DE in a hybrid work environment, with in-person attendance required for key events or meetings.
Equal Opportunity Statement
We are an equal opportunity employer and value diversity at all levels of the organization. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or any other protected status.
Vacancy posted 9 hours ago
Similar jobs that could be interesting for youBased on the Coordinator - Administrative Services in Wilmington, DE vacancy
  •  ...Effortless travel solutions ETS in Wilmington, DE, seeks a Client Experience Coordinator to provide professional support throughout the travel planning process. This remote role emphasizes communication, organization, and client satisfaction. You will respond to client... 
    Suggested
    Remote work
    Flexible hours

    Effortless travel solutions ETS

    Wilmington, DE
    5 days ago
  •  ...organized individuals to join our team as Experience Planning Coordinators . In this role, you will assist clients with planning and coordinating...  ...culture Qualifications: Strong communication and customer service skills High attention to detail and organization Comfort with... 
    Suggested
    Remote work
    Flexible hours

    Effortless travel solutions ETS

    Wilmington, DE
    3 days ago
  • $49.77k

     ...Capital One in Wilmington, DE, is hiring a Bilingual Senior Complaints Coordinator for a work-from-home role. Candidates must have 3+ years of customer service experience, along with proficiency in Google Suite or Microsoft Office. This position requires strong problem... 
    Suggested
    Work at office
    Remote work
    Work from home

    Capital One

    Wilmington, DE
    1 day ago
  • A travel service provider is looking for Client Journey Coordinators to support clients during the travel planning process. This fully remote position offers a flexible schedule and requires strong customer service and communication skills. Responsibilities include understanding... 
    Suggested
    Remote work
    Flexible hours

    Effortless travel solutions ETS

    Wilmington, DE
    2 hours ago
  • A leading travel service provider is seeking passionate individuals to join as Travel Coordinators. This fully remote role allows you to design and book vacations while providing exceptional service. Responsibilities include creating itineraries, managing logistics, and... 
    Suggested
    Remote work
    Flexible hours

    Getaway Travel Agency

    Wilmington, DE
    5 days ago
  •  ...Job Description Are you passionate about customer service and automotive excellence? Lexus of Wilmington is seeking a motivated BDC Coordinator to join our dynamic Sales team! If you're ready to make an impact in the automotive world, apply today! This is a Full... 
    Full time
    Flexible hours
    Afternoon shift

    MileOne Autogroup

    Wilmington, DE
    4 days ago
  • $19 per hour

     ...frontline in the absence of the Front End Manager. Coaches, teaches and develops all frontline team members to ensure excellent member service. The Front End Lead teaches, develops and motivates all team members for the successful execution of membership programs and... 
    Weekly pay
    Flexible hours

    BJ's Wholesale Club

    Wilmington, DE
    17 hours ago
  •  ...Full time Shift: Description: Coordinates and monitors daily activities for the Health...  ...limited to Patient Access, Clinical Services, Patient Financial Services, Medical...  ...Health Information Technology, Business Administration, Healthcare Administration, or related... 
    Full time
    Work at office
    Local area
    Shift work

    Trinity Health

    Wilmington, DE
    3 days ago
  • $19 - $20 per hour

     ...Shipping And Receiving Coordinator Currently, we are seeking a Shipping and Receiving Coordinator to support our Newark, DE location...  ...celebrating over 50 years strong. We provide sales, parts, rentals and service in all areas of the Lift Truck, Material Handling and Allied... 
    Hourly pay
    Temporary work

    Eastern Lift Truck CO

    Wilmington, DE
    3 days ago
  • $21.55 - $30.31 per hour

     ...Alliance is hiring for a Senior Treasury Coordinator to join our team! This role is...  ...and external vendors to maintain secure administration of banking platforms, support process improvements...  ...& Wellness Program, Health Concierge Service, Life Insurance and Short Term/Long... 
    Full time
    Temporary work
    Work at office
    Local area

    AAA Mid Atlantic

    Wilmington, DE
    4 days ago
  •  ...Scheduling Coordinator - Oral Surgery/Dental Location: Wilmington + Newark + Middletown, DE (this is on-site, it is not remote or hybrid...  ...within the practice. Provides concierge level customer service while interacting with patients, referring offices, and team... 
    Full time
    Temporary work
    Work at office
    Monday to Friday

    Paradigm Oral Health

    Wilmington, DE
    1 day ago
  •  ...We are seeking a Travel Experience Coordinator who thrives on delivering exceptional customer service and personalized travel planning. This role focuses on guiding clients through every step of their journey—from initial inquiry to post-travel follow-up—ensuring a seamless... 
    Remote work

    Hellosunshinetravels

    Wilmington, DE
    5 days ago
  •  ...Staffing Coordinator The Staffing Coordinator is responsible for managing and supporting the daily operations of staffing, scheduling...  ...assessment and improvement, identifying opportunities to improve services, making recommendations, and implementing action as... 
    Part time
    Shift work
    Rotating shift
    Weekend work
    Day shift

    Nemours Children's Hospital Orlando

    Wilmington, DE
    1 day ago
  • $18 per week

     ...be. What does your company do? Job Summary The Sports Coordinator is responsible for enhancing the i9 Sports Experience for...  ...Consistently demonstrate a positive attitude and superior customer service skills Qualifications Excellent communication... 
    Local area
    Shift work
    Afternoon shift

    i9 Sports

    Wilmington, DE
    4 days ago
  •  ...Coral Springs Rehabilitation Facility in beautiful Wilmington, DE is hiring a Full Time Staffing Coordinator. This position rate is based upon experience. Job Responsibilities: The staffing coordinator is responsible for scheduling staff to meet the needs of... 
    Full time
    Shift work

    Coral Springs Rehabilitation and Healthcare Center

    Wilmington, DE
    3 days ago
  •  ...Full-time Description Treatment Coordinator Join our dynamic dental team as a...  ...patients, providing exceptional customer service and addressing their needs and concerns...  ...specifically insurance billing, collections, and administrative functions Leadership: Every... 
    Hourly pay
    Full time
    Work at office

    Dental Associates Of Delaware

    Hockessin, DE
    4 days ago
  •  ...Associate Client Order Coordinator Ready to change how business gets done? So are we....  ...team. You'll work directly with Client Service Representatives and vendors across the...  ...Qualifications: Transactional or administrative experience (reviewing and evaluating documents... 
    Work at office
    Local area
    Monday to Friday
    Night shift
    Weekend work

    CSC

    Wilmington, DE
    2 days ago
  • $68k - $99k

     ...law firm in Wilmington, Delaware is seeking a Practice Group Coordinator for the General Counsel’s Office. This role involves supporting...  ...Degree and three to six years of experience in a professional service environment. The position offers a competitive salary range of... 
    Work at office

    McDermott Will & Schulte

    Wilmington, DE
    1 day ago
  • Responsibilities -No prior industry experience required -Meet with clients on Zoom to help them enroll in our benefit programs -Explain options in a clear, simple, and relatable way -Use basic computer skills (email, Zoom, online systems) daily -Follow a proven...
    Remote job
    Full time

    Zuzick Organization of Globe Life

    Wilmington, DE
    3 days ago
  • $38.22 - $61.16 per hour

     ...Christiana Care Health System is seeking a full-time PEP Coordinator for our Perioperative Evaluation/Prep Department. The PEP Coordinator...  ...surgery and procedure unit, anesthesia provider and specialty service care managers. •Demonstrates understanding and application... 
    Hourly pay
    Full time
    Local area
    Monday to Friday
    Flexible hours
    Shift work
    Day shift

    ChristianaCare

    Wilmington, DE
    9 hours ago
  • Conflicts and Intake Coordinator - Hybrid - Law firm experience is required! This critical role is responsible for ensuring the firm's compliance...  ...skills, and a commitment to providing exceptional client service. Responsibilities: Conflicts Checking: Conduct thorough... 

    Liberty Personnel Services, Inc.

    Wilmington, DE
    3 days ago
  •  ...Strong communication and organizational skills are essential, along with preferred experience in the automotive industry or customer service. The company offers a supportive environment with growth opportunities and various employee benefits. #J-18808-Ljbffr MileOne... 
    Full time

    MileOne Autogroup

    Wilmington, DE
    1 day ago
  • $50k

    Data Coordinator I (Remote) About Us Truveris is a pharmacy cost containment company dedicated...  ...and third-party data to support our services. This role requires a high degree of...  ...years of experience in a coordinator or administrative role, with experience handling files, folders... 
    Contract work
    For contractors
    Local area
    Remote work

    Page Mechanical Group, Inc.

    Wilmington, DE
    1 day ago
  • $25.48 per hour

     ...Job Posting This position oversees contracts through execution of the actual agreement including coordination of performance evaluations. The incumbent develops, implements, and oversees quality control activities and resolves problems as necessary. Type of Recruitment... 
    Hourly pay
    Contract work
    Casual work
    Seasonal work
    Shift work

    Delaware State Jobs

    New Castle, DE
    1 day ago
  •  ...seeking a Senior Trust Associate - Senior Fiduciary Coordinator in Trust Client & Advisor Services as part of Wealth and Investment Management. Learn more...  ...including investment management, general trust administration, specialty trusts, custody, tax, specialty assets, regulatory... 
    Work experience placement

    Wells Fargo

    Wilmington, DE
    1 day ago
  • $49.77k

    Capital One is seeking a Senior Customer Service Coordinator to provide exceptional service while working remotely. This position requires strong problem-solving skills, effective communication, and a focus on customer satisfaction. Candidates must have at least 3 years... 
    Remote job
    Flexible hours

    Capital One

    Wilmington, DE
    3 days ago
  •  ...to provide a variety of managerial and administrative support of the dental assisting and dental...  ...and the Dean of Health and Human Services Essential and Other Important Functions...  ...offices in reference to mutual patients Coordinate radiation safety monitoring for dental... 
    Work experience placement
    Summer work
    Work at office

    Cape Fear Community College

    Wilmington, DE
    3 days ago
  • Corporation Service Company in Wilmington, DE, is looking for a Client Order Coordinator to join the Corporate Filing team. In this role, you will directly work with Client Service Representatives and vendors. Responsibilities include reviewing and processing legal documents... 
    Remote job
    Flexible hours

    Corporation Service Company

    Wilmington, DE
    3 days ago
  •  ...the management of legal processes and procedures. The position involves reviewing legal documents, preparing court documents, and coordinating case activities among various stakeholders. Ideal candidates will have experience in case management, legal document preparation... 

    DelDOT

    Wilmington, DE
    5 days ago
  • $68k - $99k

     ...Counsel’s Office (GCO) Practice Group Coordinator supports the GCO Practice Group Director...  ...operations management, and supporting other GCO administrative functions. The Practice Group...  ...experience in a fast‑paced professional service environment Excellent communication skills... 
    Full time
    Work at office

    McDermott Will & Schulte

    Wilmington, DE
    3 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Coordinator - Administrative Services. Be the first to apply!