Receptionist

Job Description

Job Description

We are looking for a detail-oriented Receptionist to support daily front office operations for a construction and contractor environment in Valparaiso, Indiana. This Long-term Contract position is ideal for someone who enjoys creating a welcoming first impression, managing communications, and keeping administrative tasks organized. The person in this role will help maintain an efficient workplace by assisting visitors, coordinating schedules, handling incoming deliveries, and supporting general office needs.

Responsibilities:
• Welcome clients, vendors, and guests in a courteous manner while creating a welcoming and friendly front desk experience.
• Manage visitor check-in activities, identify the purpose of each visit, and direct individuals to the appropriate team members while following office security practices.
• Answer and route incoming calls through a multi-line phone system, ensuring messages and inquiries are handled promptly and accurately.
• Receive, organize, and distribute incoming mail, packages, and deliveries to the proper recipients each day.
• Maintain calendars, arrange appointments, and assist with meeting logistics, including coordinating refreshments or catering for larger gatherings.
• Provide day-to-day clerical support by scanning files, copying materials, updating records, and preparing written correspondence as needed.
• Keep the reception area and shared office spaces neat, orderly, and ready for visitors and staff throughout the day.
• Monitor front office inventory and replenish supplies to help ensure uninterrupted daily operations.• Previous experience in a receptionist, front desk, or customer service role.
• Ability to operate a multi-line phone system and manage a high volume of inbound calls effectively.
• Strong verbal and written communication skills, including the ability to prepare and distribute correspondence.
• Experience handling incoming mail, packages, and general office deliveries.
• Solid organizational skills with the ability to manage schedules, appointments, and multiple administrative tasks.
• Proficiency with basic clerical duties such as scanning, photocopying, filing, and record maintenance.
• Detail-oriented demeanor with a welcoming approach to visitors, clients, and internal staff.