Senior Account Clerk

The Putnam County Department of Social Services and Mental Health is seeking qualified candidates for the position of Senior Account Clerk.

This is a Competitive position under New York State Civil Service Law. Per NYS Civil Service Law, any appointment to this position will be made on a Provisional basis, pending the future administration of a Civil Service examination.

DESCRIPTION OF DUTIES:

This is moderately difficult clerical work involving responsibility for maintaining varied financial accounts, maintenance and review of financial records, and related tasks. Work requires general understanding of specific laws, office rules, procedures and policies, and may involve decision making as to methods to be used and classification of records and accounts. The incumbent is responsible for entering and retrieving information using computer database/spreadsheet software.

This position differs from Account Clerk in that duties are more complex and represent a higher level of responsibility and independent judgment in the performance of work assignments. Work is performed under general supervision with wide leeway allowed for exercise of independent judgment in carrying out details of the work. Immediate supervision may be exercised over the work of one or more clerical assistants. Performs related work as required.

SOME TYPICAL WORK ACTIVITIES:

• Reviews a variety of complex financial documents relating to receipts and expenditures, classifies them and distributes items into a variety of accounts according to prescribed procedures and policies.
• Reviews, checks, tracks, audits and monitors complex account keeping records and reports for a variety of accounts to ensure arithmetical and clerical accuracy, completeness and proper extension.
• Supervises the verification and reconciliation of a number of accounts according to a prescribed procedure.
• Posts figures to appropriate accounts, makes all necessary adjustments in balances and verifies and reconciles balances; renews status of accounts as adjustments are made and takes appropriate action as authorizing payment, issuing checks, receipts for monies received, or preparing bills, as needed.
• Prepares or supervised the preparation of complex daily, weekly and monthly financial or statistical summary reports, which may be compiled into required New York State and Federal reports or claims for state or federal reimbursement.
• Prepares routine reports of information taken from journal or ledger;
• Compiles and prepares labor, material and operation costs records;
• Processes, sorts, indexes, records and files a variety of control records and reports, or supervises the process.
• Prepares in final format, accounting and financial statements, payrolls, statistical tabulations and data, form letters, memoranda, vouchers, reports, requisitions or data from various equipment as the source material.
• Prepares funds for deposit into book accounts, reconciles accounts and prepares reports from information.
• Provides information orally or in writing in response to inquiries on status of accounts.
• Conducts routine correspondence on matters where policies and procedures are well defined.
• Operates computing, calculating, check writing and other office machines.
• May assign work, review and record work done and instructs new employees in the specialized account keeping and clerical work of a unit.
• May collect taxes, issue tax receipts and prepare related reports, as assigned;
• May assist in preparation of figures and reports for use in budget preparation.
• May perform incidental typing.
• Performs a variety of related activities as required.

MINIMUM QUALIFICATIONS:

Either:

1. Graduation from high school or possession of a comparable diploma and three (3) years of clerical experience maintaining financial accounts and records; or.
2. Five (5) years of clerical experience maintaining financial accounts and records; or.
3. An equivalent combination of training and experience as indicated in a) and b) above.

SUBSTITUTION NOTE:

Post-secondary level coursework in accounting, business administration, or a close related field may be substituted for up to two (2) years of the required experience indicated above on the basis of thirty (30) college credits per year of experience.

PLEASE NOTE:

Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.

SCHEDULE:

• Full-Time, Monday-Friday.

STARTING SALARY:

• $53,503 per year.

BENEFITS:

• Health insurance.
• Dental insurance.
• Vision Insurance.
• Paid time off (vacation, sick, personal).
• NYS Retirement System Membership.
• Public Service Loan Forgiveness (PSLF) qualifying employer.

PUTNAM COUNTY – AN EQUAL OPPORTUNITY EMPLOYER.