Program Manager - Education, Department of Neurology & Rehabilitation Medicine

Current UC employees must apply internally via  SuccessFactors  

Next Lives at the University of Cincinnati

Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 53,600 students, 12,000 faculty and staff, and over 360,000 living alumni, UC, a Carnegie 1 institution, combines research prowess with a physical setting The New York Times has called “the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest cooperative education (co-op) program in the country with students earning $94 million annually through paid experiences, an academic health system, and as a member of the Big 12 Conference. The university contributes $10.6 billion in economic impact to the city and $22.7 billion to the state of Ohio. At UC, next is all of us. Learn more at  uc.edu . 

UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success.

Job Overview

As one of the oldest medical schools in the country, the University of Cincinnati College of Medicine (COM) has a reputation for training best-in-class health care professionals and developing cutting-edge procedures and research that improves the health and clinical care of patients. In partnership with the UC Health academic healthcare system and Cincinnati Children’s Hospital Medical Center, College of Medicine’s doctors and faculty are transforming the world of medicine every day. The Department of Neurology & Rehabilitation Medicine is a top-tier department with world-renowned faculty and staff. With world-class research, teaching and medical practice opportunities, why not choose the University of Cincinnati College of Medicine?

University of Cincinnati (UC) is one of the largest employers in the Cincinnati region, employing over 15,000 full-time and part time faculty, staff and student workers.

Founded in 1947, the UC Department of Neurology and Rehabilitation Medicine is revolutionizing medicine by connecting discovery and education to world-class care in neurological diseases. Our vision is to be the model organization that integrates neurologic clinical care, research and education. 

UC’s Department of Neurology and Rehabilitation Medicine is seeking a full-time Program Manager. The Program Manager is responsible for the operational management, coordination, and continuous improvement of the undergraduate and continuing medical education programs. Serving as the primary administrative lead for medical education, this position manages complex workflows and logistics while proactively identifying opportunities to evolve programs to meet the changing needs of medical learners.

The successful candidate will serve as the primary administrative lead for the Neurology Department’s educational and student-focused programming. This includes managing the full lifecycle of medical student curricula (M3/M4 rotations and VSLO), specialized student initiatives (MSSP and SIGN), and the coordination of Departmental Grand Rounds. This role requires a highly organized professional capable of managing multiple concurrent projects, ensuring accreditation compliance, and navigating an evolving technological landscape to provide a premier educational experience. This is a full-time, on-site position located at the Clifton location (medical campus) of the University of Cincinnati (5 days/week). 

Essential Functions

Educational Program Coordination & Evolution:
• Manage the day-to-day administrative operations of multiple undergraduate and continuing medical education programs.
• Coordinate program activities across multiple clinical sites, faculty, learners, and institutional offices.
• Continuously evaluate and refine administrative processes to enhance program consistency, efficiency, and the overall learner experience.
• Serve as the primary administrative liaison between departmental leadership, faculty, students, and the College of Medicine.
• Act as a key liaison to internal departments, external entities, and those in the community.
• Identify operational difficulties and independently develop innovative solutions to ensure uninterrupted and high-quality program delivery.

Program-Specific Administration
• M3 Neuroscience Clerkship: Manage administrative operations, including scheduling across multiple clinical sites, faculty assignments, orientation, and assessment logistics.
• M4 Neurology Electives & VSLO: Manage administrative operations for seven unique fourth-year electives offered to both internal and visiting students. Manage the AAMC VSLO program for visiting students, including application processing and onboarding (EMR access, credentials, etc.). Serve as primary contact for UC students performing away rotations at external sites.
• Medical Student Scholars Program (MSSP): Coordinate application, interviews, enrollment, programming, workshops, and mentoring activities for the Neuroscience MSSP consisting of four separate specialty tracks. Track student progress and program metrics to support student success beginning in the M1 year through the M4 year.
• Continuing Medical Education (Grand Rounds): Manage annual scheduling, speaker logistics, and CME documentation compliance. Coordinate end-to-end event execution, including technical AV setup and live or virtual session facilitation to ensure seamless presentation delivery.
• Student Interest Group in Neurology (SIGN): Lead communications and programming, including clinical shadowing and educational events, to support M1/M2 students interested in neurology.

Assessment, Data & Communication Management
• Evaluation Coordination: Coordinate faculty and learner evaluation processes; monitor completion and prepare materials for grading committees to ensure high-quality feedback loops.
• Systems Management: Utilize learning management systems and institutional platforms (MedOneStop, LEO, Microsoft Teams, SharePoint etc.) to manage educational resources.
• Data & Reporting: Utilize advanced Excel functions to manage complex datasets, ensuring data integrity and seamless information flow between the clerkship program, clinical sites, preceptors, and students.
• Content Development: Prepare, edit, and proofread communications, newsletters, and departmental publication materials. Ensure all digital documents meet institutional accessibility (ADA) requirements.

Compliance & Administrative Operations
• Accreditation Support: Maintain meticulous documentation to support LCME and CME accreditation requirements.
• Budgetary Support: Assist with program budget tracking, process honoraria, coordinate travel reimbursements, and manage educational-related expenditures.
• Record Keeping: Maintain confidential educational records and assist with departmental special projects as assigned.
• Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

• Bachelor's Degree.
• Seven (7) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

• Three (3) years of relevant experience in higher education, academic medicine, healthcare administration, or program management.

Additional Qualifications Considered

• Microsoft Office Suite: Comfortable managing data and documentation within Excel and Word. Should be familiar with standard formulas and capable of learning more complex data management techniques.
• Digital Tools: Proficiency in Adobe Acrobat (editing/form creation) and collaboration tools (Teams, SharePoint).
• Self-Directedness: Ability to work independently, manage competing priorities, and solve operational challenges without direct supervision.
• Attention to Detail: High level of accuracy in data management, scheduling, and documentation.
• Agility & Growth Mindset: A proactive learner able to master new software, adapt workflows to changing technological landscapes, and embrace continuous process improvement.
• Experience supporting undergraduate medical education (UME) or graduate medical education (GME).
• Familiarity with LCME, ACGME, or CME accreditation processes.
• Experience administering the AAMC VSLO system.

Physical Requirements/Work Environment

• Office environment/no specific unusual physical or environmental demands.

Compensation and Benefits

UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. Eligibility may vary by position and FTE status. Highlights include:

Salary/Hourly Pay Rate Information: 

Comprehensive Tuition Remission

UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.

Robust Retirement Plans

As a UC employee, you won’t contribute to Social Security (except Medicare). Instead, you’ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14–18% of your salary based on position.

Real Work-Life Balance

UC prioritizes work-life balance with a generous time-off policy, including:

Vacation and sick time

11 paid holidays and additional end-of-year paid time off (Winter Season Days)

6 weeks of paid parental leave for new parents

Additional Benefits Include:

• Competitive salary based on experience
• Comprehensive health coverage (medical, dental, vision, prescription)
• Flexible spending accounts & wellness programs
• Professional development & mentorship opportunities

To learn more about why UC is a great place to work, please visit our  .

UC is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. Click for a list of acceptable documents.

Important : To apply you must create a profile and submit a complete job application through the . We are unable to consider “easy apply” applications submitted via other websites. For questions about the UC recruiting process or to request accommodations with the application, please contact UC HR at  View email address on apply.j-vers.com .

Equal Opportunity Employer. Building a workplace where all qualified applicants will receive consideration for employment, including Individuals with Disabilities and Protected Veterans.

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