Administrative Clerk

Job Description

Job Description

Job Summary:

The Administrative Assistant provides day-to-day operational, project, and employee engagement support across the organization. This position requires advanced proficiency in Microsoft Office tools and a strong sense of ownership and accountability. This role will be on the logistics team . This will be a contract to hire opportunity.

Primary Duties and Responsibilities: Employee Engagement Support

· Support new hire onboarding activities, including I-9 initiation, onboarding meeting scheduling, document creation and management, and benefit enrollment support

· Assist with recruiting efforts by posting open positions, reviewing resumes, managing applicant workflows in the applicant tracking system, and coordinating follow-up communication

· Communicate with candidates and recruiting agencies, including providing applicant feedback

· Coordinate travel arrangements for company events and conferences

· Assist with planning and coordinating employee events, work/life celebrations, and welcome packages

· Place employee orders for business cards and related materials Business Operations Support

· Manage shared email inboxes through daily monitoring, triage, and distribution of messages

· Process physical mail, including receiving, scanning, filing, and forwarding to appropriate recipients

· Create, manage, and maintain contracts and related documents in PandaDoc, including MSAs and SOWs

· Provide document control support, including intake, formatting, PDF conversion, tracking, approval coordination, uploads, and revision management

· Maintain organized digital and physical filing systems

· Provide support for business licensing activities

· Serve as backup support for invoicing processes

· Enter and track executive expense report submissions Project & General Administrative Support

· Serve as backup support for project controls, including project intake, setup, and archiving

· Provide administrative support to the People and Strategy team as needed · Post approved company updates on LinkedIn and Facebook using provided or approved content · Perform other administrative duties as assigned

Required Education and Experience:

· High School Diploma or GED

· Associate’s Degree in Business Administration, Office Administration, or Communications (preferred)

· Administrative Assistant Certificate (preferred)

Required Knowledge, Skills, and Abilities:

· Proficiency in Microsoft Word, Excel, PowerPoint, OneNote, and Outlook

· Strong organizational and communication skills

· Ability to work independently and effectively manage multiple priorities

· Willingness to take initiative and go beyond assigned tasks

· Ability to work independently and efficiently in remote environments

· Client-focused mindset with strong customer service skills

· Receptive to feedback and committed to continuous improvement