Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join an organization on a long-term contract basis. This position supports the finance team by handling invoice review, payment processing, and vendor communication for a range of purchases and services. The ideal candidate brings strong attention to detail, sound judgment in resolving discrepancies, and the ability to maintain accurate financial records in a fast-paced environment.

Responsibilities:

• Process and validate invoices for medical supplies, pharmaceutical purchases, equipment, and outsourced healthcare services to ensure accuracy and completeness.
• Reconcile purchase orders against billing documents and work with procurement and clinical teams to investigate and correct mismatches.
• Prepare and issue vendor payments within established deadlines, including support for ACH activity and check runs.
• Maintain organized and up-to-date accounts payable records to support reporting, audits, and internal controls.
• Respond to supplier questions regarding payment status, invoice issues, and billing concerns in a timely and thorough manner.
• Update and manage vendor profiles while ensuring documentation aligns with organizational policies and compliance standards.
• Apply proper account coding to invoices and confirm charges are assigned accurately within the accounting process.
• Assist with additional accounting tasks and department projects as needed to support finance operations.

• AS in Accounting and Finance preferred
• 2-3 years proven Accounts Payable experience required
• Intermediate to Advance Microsoft Excel skills
• Experience with ERP systems (i.e. SAP, Netsuite, Oracle, etc.) wanted
• Strong experience with tax liabilities and documents
• Ability to work either independently or collaboratively as needed
• Strong communication and organizational skills

**All candidates must undergo drug and background screening for consideration